AEL - Data Entry I

Victoria College; Victoria (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Victoria College’s Adult Education Department is hiring a full-time Data Entry I to assist with data collection and entry, ensuring PII compliance and timely reporting. The role supports program needs and requires basic Excel, strong organization, and reliability.

The position is benefits eligible and involves data handling for PIRL and state databases, with opportunities to contribute to monitoring, records management, and program reporting.

Qualifications

• High school diploma or GED required.
• Basic Excel and computer skills with willingness to learn advanced skills.
• Excellent organizational, interpersonal, and written communication skills.
• Discretionary judgment regarding confidential information.
• Ability to accomplish basic tasks, meet deadlines, and learn policy procedures.
• Ability to interact with diverse groups.
• Willingness to work varied hours and flexible schedule.

Responsibilities

• Enter data accurately and promptly to ensure timely reporting.
• Review PIRL data and ensure student files meet state guidance and requirements.
• Review assessment referrals and ensure policies are followed promptly.
• Assist in developing a data collection and entry system for grants and reporting.
• Maintain organized filing of sign-in sheets, reports, and data forms.
• Attend training for data entry into the TEAMS database.
• Assist with monitoring visits and audits as required.
• Participate in promotional activities and events as needed.
• Complete annual staff development requirements per SBOE rules.
• Serve on VC committees as assigned.
• Build effective working relationships with staff, participants, and partners.

Skills

Data entry

Excel

Organizational skills

Written communication

Discretionary judgment

Policy interpretation

Time management

Interpersonal skills

Adaptability

Education

High school diploma or GED

Tools

Excel

Job description

The Adult Education Department is recruiting for a full time Data Entry I position. This position is responsible for assisting the Adult Education Program with data including collection, prompt and efficient entry. Responsible for ensuring all PII regulations and program compliance are observed.

This position is benefits eligible.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

1. Academic Support & Student Success


2. Allied Health


3. Career & Technical Education


4. Arts, Humanities, & Social Sciences


5. Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area

Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

1. Enter data accurately and in a timely manner in order that the information be available to the director and staff members for reporting responsibilities


2. Review PIRL data and ensure student files are maintained and meet all state guidance and requirements including documentation and credentials.


3. Review assessment referrals and ensure assessment policies and procedures are followed in a timely and efficient manner.


4. Assist the Director/Data Entry Team in developing a system for data collection and entry that will ensure accurateness and timeliness for meeting grant and college reporting requirements


5. Maintain organized filing system of sign-in sheet/teacher reports/data forms that verify data entry in the state database management system


6. Attend training and updates for data entry into the Adult Education state database management system (TEAMS)


7. Assist and prepare for local and state monitoring visits including formal and informal audits and on-site visits.


8. Participate in VC required promotional activities and community events, such as graduation/NAEHS ceremony as required.


9. Complete annual staff development requirements as determined by SBOE rules


10. Serve on VC committees as assigned


11. Develop and maintain effective working relationships with adult education staff, program participants, business and industry, public and private organizations, and co-workers


12. Performs all other duties as requested by Director of the Adult Education Program.

• High school diploma or GED.


• Basic excel and computer skills with willingness to learn advanced computer skills,


• Excellent organizational, interpersonal, and written communication skills;


• Discretionary judgment regarding confidential information;


• Ability to accomplish basic tasks, meet deadlines, and ability to learn and interpret policies and procedures;


• Ability to interact with diverse groups


• Willingness to work varied hours and flexible schedule to meet program demands is required

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 25 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.