Proposal Coordinator - Marketing Specialist II

Sanbell; Billings (MT); A distancia; USD 75.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employer-Paid Medical Insurance

Dental and Vision Insurance

401(k) with 4% Company Match

Paid Holidays and PTO

Disability Insurance

Health Savings Account (HSA) withem pl

Flexible Spending Account

Dependent Care Plan (FSA)

Certification and License Reimburse

Bring Your Good Dog to Work

Life Insurance

Tuition Assistance

Bonus Opportunities

Descripción de la vacante

Sanbell is seeking a Proposal Coordinator/Marketing Specialist II to lead pursuit content and manage proposal development from kickoff to submission. The role blends written, visual, and strategic responsibilities in a remote-friendly setting with the potential for a Portland office.

You will craft compelling narratives, coordinate with engineers, designers, and partners, and help teams win new work while maintaining high standards and deadlines.

Formación

• Bachelor’s degree in marketing, graphic design, or related field from an accredited university.
• Proficient with Adobe Cloud Suite and Microsoft Office.
• Ability to collaborate with a team remotely and in-person.
• Experience working in the AEC (architecture, engineering, and construction).

Responsabilidades

• Lead the planning, strategy, coordination, development, and delivery of proposals and qualifications packages from kickoff through final submission.
• Develop proposal schedules, work plans, outlines, assignments, and review milestones, and provide the structure and accountability necessary to keep pursuit teams on track.
• Coordinate with technical professionals, firm leadership, proposal staff, graphic designers, subconsultants, and other contributors to gather, develop, and refine proposal content.
• Interpret solicitation requirements and ensure each submission complies with procurement requirements, evaluation criteria, and client-specific instructions.
• Facilitate go/no-go discussions, strategy sessions, kickoff meetings, progress meetings, and proposal reviews, and debriefs (internal and external).
• Develop pursuit strategies, win themes, key messages, and value propositions that connect Sanbell’s experience and expertise to the client’s needs.
• Independently manage multiple concurrent proposals while maintaining quality and meeting critical deadlines.
• Manage quality assurance and quality control reviews to confirm each submission is compliant, accurate, cohesive, persuasive, and professionally presented.

Conocimientos

Adobe Creative Cloud

Microsoft Office

Remote collaboration

AEC experience

APMP certification

Educación

Bachelor’s degree in marketing, graphic design, or related field

Descripción del empleo

Proposal Coordinator/Marketing Specialist II

Portland, OR (Remote)

Brief Description

Proposal Coordinator/Marketing Specialist II

Portland, OR (Remote)

We welcome you to consider Sanbell as the next step in your exciting career as a Proposal Coordinator/Marketing Specialist II.

Sanbell is a multi-disciplinary engineering, community planning, and design firm serving clients throughout the Western United States. An ENR Top 500 firm, we are 300 + team members strong with 13 office locations in Montana, Colorado, Nevada, California, Texas, and Washington. By joining the Sanbell team, you will have the opportunity to work and grow alongside a large network of Cool + Smart + Talented + People (CSTP), with a variety of technical expertise, years of experience, and vast knowledge of the engineering industry.

Sanbell offers competitive compensation, including excellent benefits for retirement, health care, dental, vacation, and holidays (see below for more information).

Benefits

• Employer-Paid Medical Insurance
• Employer-Paid Dental and Vision Insurance
• 401(k) with 4% Company Match
• Paid Holidays and Generous Paid Time Off (PTO)
• Employer-Paid Disability Insurance
• Health Savings Account (HSA) with employer contribution
• Flexible Spending Account (FSA)
• FSA Dependent Care Plan (Section 129)
• Reimbursement for Certification and License Expenses
• Bring Your Good Dog to Work (Select offices)
• Employer-Paid Life Insurance
• Tuition Assistance
• Bonus Opportunities
• And MORE!

Required Qualifications(skills/experience/certifications)

• Bachelor’s degree in marketing, graphic design, or related field from an accredited university
• Proficient skills with using Adobe Cloud Suite and Microsoft Office
• Ability to collaborate with a team remotely and in-person
• Experience working in the AEC (architecture, engineering, and construction)

Preferred Qualifications (skills/experience/certifications)

• APMP certification

Job Duties/Responsibilities

Proposal Leadership and Pursuit Management

• Lead the planning, strategy, coordination, development, and delivery of proposals and qualifications packages from kickoff through final submission.
• Develop proposal schedules, work plans, outlines, assignments, and review milestones, and provide the structure and accountability necessary to keep pursuit teams on track.
• Coordinate with technical professionals, firm leadership, proposal staff, graphic designers, subconsultants, and other contributors to gather, develop, and refine proposal content.
• Interpret solicitation requirements and ensure each submission complies with procurement requirements, evaluation criteria, and client-specific instructions.
• Facilitate go/no-go discussions, strategy sessions, kickoff meetings, progress meetings, and proposal reviews, and debriefs (internal and external).
• Develop pursuit strategies, win themes, key messages, and value propositions that connect Sanbell’s experience and expertise to the client’s needs.
• Independently manage multiple concurrent proposals while maintaining quality and meeting critical deadlines.
• Manage quality assurance and quality control reviews to confirm each submission is compliant, accurate, cohesive, persuasive, and professionally presented.

Writing, Editing, and Visual Communication

• Write and edit proposal narratives that clearly communicate Sanbell’s experience, project approach, team qualifications, and value to the client.
• Translate complex technical information into clear, persuasive, and client-focused content.
• Synthesize contributions from multiple authors into a cohesive narrative with a consistent voice and message.
• Develop and refine resumes, project descriptions, cover letters, technical approaches, firm qualifications, presentations, and other pursuit materials.
• Create thoughtful layouts and graphics that organize complex information, reinforce key messages, and make proposals easy to navigate and evaluate.

Interview Preparation

• Lead interview and presentation preparation for shortlisted pursuits.
• Partner with interview teams to develop the presentation strategy, storyline, messaging, slides, and supporting materials.
• Ensure client priorities, win themes, and differentiators are reinforced throughout the presentation.

Team Leadership and Development

• Provide guidance, training, and mentorship to junior proposal staff and proposal contributors.
• Help technical professionals who are new to public-sector procurement understand proposal requirements, assignments, deadlines, and expectations.
• Provide pursuit teams with clear direction, consistent communication, and appropriate accountability throughout the proposal process.
• Help junior proposal staff progressively build the skills and confidence needed to manage increasingly complex assignments and pursuits.
• Foster a collaborative environment that encourages responsiveness, creativity, and shared ownership of proposal quality.
• Establish and reinforce best practices that improve proposal quality, consistency, efficiency, and collaboration.
• Help maintain and improve proposal resources, including templates, resumes, project descriptions, firm qualifications, graphics, and standard content.
• Identify practical opportunities to strengthen the proposal process and use available tools and technologies more effectively.

Proposal Closeout and Continuous Improvement

• Complete proposal closeout activities, including organizing final files, updating reusable proposal materials, and communicating results to contributors.
• Participate in client debriefs and capture meaningful feedback and lessons learned.
• Share findings with pursuit teams and help apply lessons learned to future positioning, proposals, and interviews.
• Other duties as assigned.

Compensation

$75,000.00 - $95,000.00 per year

Work Location

Remotely from Portland, OR (we are anticipating a physical office in Portland soon)

Job Type

Full-time

Sanbell is an equal opportunity employer. Sanbell provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We are not currently seeking assistance from 3rd party recruiters. Please only contact us if you are a candidate seeking to apply.