AEC Proposal Coordinator

Wonderstruct; United States; A distancia; USD 55.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthcare coverage or stipend

401(k) with employer match

12-week parental leave

Monthly coworking stipend

Flex Fridays (4-day workweek)

1-month sabbatical every 5 years

Performance-based raises and bonuses

Descripción de la vacante

Wonderstruct, a marketing, design, and technical writing firm serving the AEC industry, seeks a Marketing Coordinator / AEC Proposal Specialist. This fully remote role begins as contract-to-hire or full-time, working across multiple client firms with diverse priorities and brand standards, managing proposals, content, and layouts to deliver polished, compliant submissions.

You will craft pursuit content, coordinate schedules, format documents in InDesign, and maintain reusable marketing

Formación

• 3+ years of experience in AEC marketing, proposals, or a related field.
• AEC industry experience strongly preferred.
• Experience supporting or managing the full pursuit lifecycle, from RFP review through final submission.
• Expert-level proficiency in Adobe InDesign.
• Strong proficiency in Microsoft Word and PowerPoint; experience with Figma is a plus.

Responsabilidades

• Support and manage RFQ/RFP responses, proposals, qualifications packages, presentations, and related marketing materials.
• Review pursuit requirements and organize compliance checklists, schedules, assignments, and deliverables.
• Write, edit, and refine proposal content, including firm overviews, project descriptions, resumes, approach narratives, and supporting materials.
• Coordinate with client teams, technical staff, consultants, and internal Wonderstruct team members to gather content and keep deadlines on track.
• Design and format proposal documents and marketing materials using Adobe InDesign and related tools.
• Maintain templates, project information, resumes, boilerplate content, and other reusable marketing resources.
• Support multiple client accounts and deadlines simultaneously.
• Contribute to process improvements, internal standards, and resource organization.
• Support social media or other marketing efforts as needed.

Conocimientos

Proposal writing

Editing

Communication

Organization

Deadline management

Herramientas

InDesign

Microsoft Word

PowerPoint

Figma

Descripción del empleo

Wonderstruct is a marketing, graphic design, and technical writing firm specializing in the architecture, engineering, and construction industry. We partner with AEC firms across vertical building, power, transportation, and related sectors to develop high-impact deliverables, including RFQ/RFP responses, proposals, white papers, design portfolios, presentations, and project-specific marketing materials.

In addition to marketing and pursuit support, our team provides on-site project support, including project management plans, safety and quality documentation, and jobsite events. Our staff brings real industry experience and holds OSHA and LEED accreditations, allowing us to understand both the marketing and technical sides of the work.

Wonderstruct is a certified Women’s Business Enterprise (WBE). We value clear communication, defined expectations, thoughtful collaboration, and creative problem-solving. As a small business, we value full ownership of your role, a willingness to support other team members in their roles when workload allows, and support in structuring processes and programs with our leadership team.

Why Wonderstruct

We take work-life balance seriously and have built our culture around flexibility, trust, and sustainable work. Our benefits include:

• Flex Fridays, structured around a 4-day workweek
• 1-month paid sabbatical every 5 years
• Performance-based raises and bonuses
• Flexible workplace policy
• 12-week paid parental leave
• 401(k) with employer match after 1 year
• Healthcare coverage, or a healthcare stipend if coverage is waived
• Monthly coworking stipend for remote employees

The Role

Wonderstruct is seeking a Marketing Coordinator / AEC Proposal Specialist to support proposal, pursuit, and marketing efforts for multiple AEC clients. This role may begin as contract-to-hire or full-time, depending on experience and preference. The position is fully remote.

This is not a traditional in-house proposal role. In this position, you will work as a strategic marketing partner across multiple client firms, each with its own priorities, deadlines, pursuit pipelines, and brand standards. You will help manage the full pursuit process, from reviewing RFQs/RFPs and organizing requirements to developing proposal content, coordinating team inputs, designing layouts, and preparing polished, compliant submissions.

Day to day, you may write and edit pursuit content, manage proposal schedules, coordinate with client teams, format and refine documents in InDesign, maintain templates and resources, and support project-specific marketing materials such as qualifications packages, presentations, resumes, project sheets, and capabilities statements.

This role is a great fit for someone who enjoys variety, takes ownership, and can move comfortably between strategy, writing, coordination, and design. Because Wonderstruct is a growing, entrepreneurial firm, the ideal candidate is resourceful, proactive, detail-oriented, and comfortable managing competing priorities with confidence. You should be able to bring structure to fast-moving work, communicate clearly when priorities shift, and keep projects moving without needing heavy oversight.

Strong communication skills are essential, as this role includes regular interaction with internal team members and client contacts.

This position reports to the Director of Building Design and Construction.

Responsibilities

• Support and manage RFQ/RFP responses, proposals, qualifications packages, presentations, and related marketing materials
• Review pursuit requirements and organize compliance checklists, schedules, assignments, and deliverables
• Write, edit, and refine proposal content, including firm overviews, project descriptions, resumes, approach narratives, and supporting materials
• Coordinate with client teams, technical staff, consultants, and internal Wonderstruct team members to gather content and keep deadlines on track
• Design and format proposal documents and marketing materials using Adobe InDesign and related tools
• Maintain templates, project information, resumes, boilerplate content, and other reusable marketing resources
• Support multiple client accounts and deadlines simultaneously
• Contribute to process improvements, internal standards, and resource organization
• Support social media or other marketing efforts as needed

Qualifications

• 3+ years of experience in AEC marketing, proposals, communications, or a related field
• AEC industry experience strongly preferred
• Experience supporting or managing the full pursuit lifecycle, from RFP review through final submission
• Expert-level proficiency in Adobe InDesign
• Strong proficiency in Microsoft Word and PowerPoint; experience with Figma is a plus
• Exceptional writing, editing, organization, and communication skills
• Ability to manage multiple deadlines, client needs, and deliverables at once
• Strong attention to detail and understanding of proposal compliance
• Self-directed, resourceful, and comfortable taking initiative
• Strong problem-solving instincts and ability to adapt when priorities shift
• Social media experience is a plus

Full-Time Salary: $55,000–$85,000, depending on experience

Hourly / Contract Rate: $45/hour

Benefits include healthcare coverage or a stipend if coverage is waived, 401(k) with employer match, 12-week paid parental leave, monthly coworking stipend, Flex Fridays, performance-based raises and bonuses, and a 1-month paid sabbatical every 5 years.