Advisor of IFA Strategy & Budget Operations

Agency DEPT OF DESIGN & CONSTRUCTION; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Department of Design and Construction (DDC) is seeking a Senior Advisor, IFA Strategy & Budget Operations to provide strategic counsel across Finance, focusing on IFA revenue, staffing models, and cost allocation. Role reports to the Executive Deputy Commissioner of Administration and collaborates with multiple divisions on budget submissions and funding mechanisms.

The position requires advanced degrees or substantial public-sector budgeting experience, with a strong emphasis on process

Qualifications

• Master's degree in economics, finance, accounting, public administration or related field with 18 months supervisory experience; or
• Bachelor's degree with 4+ years in budget/financial administration, personnel or program evaluation, with 18 months supervisory experience.

Responsibilities

• Lead IFA revenue strategy and oversee billed-hour collection and eligibility for funding.
• Own staffing strategy for direct-to-indirect (CAP/ADM) staffing and coordinate with HRSD and leadership.
• Develop data-driven workload-based funding models linking staffing to project volume and budgets.
• Improve IFA tracking, billing processes, budget code management and system tools.
• Oversee resolution of outstanding revenue items including utility reimbursements and other claims.
• Provide strategic input to Finance leadership on broader budget operations beyond IFA.

Skills

Budgeting

Finance strategy

Staffing strategy

Interfund agreements

Education

Master's degree in economics/finance/public administration

Bachelor's degree with 4+ years experience

Job description

Hours: Full-Time Position – 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Administrative Staff Analyst or those who are reachable on the open-competitive list (exam #9058) may apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The Department of Design and Construction (DDC) is seeking an experienced budget and finance professional to serve as Senior Advisor, IFA Strategy & Budget Operations. Reporting to the Executive Deputy Commissioner of Administration, the Senior Advisor will provide strategic counsel across the entire Finance Department spanning Capital Payments & Budget and Expense Budgets & Accounts Payable with a primary focus on DDC's Interfund Agreement (IFA) program, including its revenue performance, staffing structure, and funding model.

Responsibilities

• IFA Revenue Strategy: Lead strategy and execution to maximize IFA revenue recovery, including oversight of billed-hour collection, fringe benefit credit capture, and eligibility of project work for IFA funding.
• Direct/Indirect Staffing Strategy: Own DDC's strategy for direct-to-indirect (CAP/ADM) staffing composition, working closely with HRSD and division leadership on hiring priorities, role classification decisions, and retention of direct billing staff to meet agency and OMB staffing targets.
• Workload-Based Funding Model: Develop and maintain a data-driven, workload-based analysis that ties staffing and funding requests to project volume and effort, supporting agency headcount and budget submissions to OMB.
• Process & Systems Improvement: Lead ongoing improvement of IFA tracking and billing processes, including project-level cost allocation methodology, budget code management, and system tools that support accurate and timely billing.
• Revenue & Receivables Oversight: Oversee resolution of outstanding revenue items outside core IFA billing, such as utility reimbursements and other claims, ensuring adequate staffing and process to manage them effectively.
• Broader Budget Department Advisory: Provide strategic input to Finance Department leadership on budget operations beyond IFA as needed, supporting the EDC of Administration's overall fiscal strategy.

Please note: All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension, including but not limited to OPT/STEM visas, H-1B visas, F-1 practical training, permanent residence sponsorship, or any proposed change of visa type. DDC does not offer a training program as required by U.S. immigration law and is not hiring temporary employees. Candidates must have proper work authorization when an employment offer is made.

Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

ADMINISTRATIVE STAFF ANALYST - 1002E

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Bachelor's degree required advanced degree in finance, public administration, or a related field preferred.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.