Advising Assistant - Liberal Arts & Social Sciences

University of Houston System; Houston (TX); On-site; USD 22,000 - 26,000; Full time

Job summary

University of Houston System seeks an Administrative Assistant to assist in advising and preparing degree plans for undergrad/grad students. You will coordinate student registration, maintain records, and help with class schedules and orientation.

Candidate should have a HS diploma or GED and at least one year of related experience, with attention to grammar, spelling, and basic math. All positions require a criminal history check and equal opportunity commitment.

Qualifications

• Basic knowledge of grammar, spelling and punctuation.
• Ability to work with simple mathematical functions (percentages/ratios).
• Minimum of one year of directly job-related experience.

Responsibilities

• Advise students on degree requirements and administrative procedures.
• Prepare degree plans and revise related handouts and forms.
• Correspond with applicants about application status, financial aid, and prerequisites.
• Assist in student registrations and drop/add sessions.
• Support faculty with term changes such as grades and petitions.
• Compile applicant information to monitor status and identify deserving students.
• Create and maintain hardcopy files for students and applicants.
• Participate in new student orientation and university events when needed.
• Prepare revisions of the class schedule and faculty rosters.
• Perform other job-related duties as assigned.

Skills

Grammar basics

Spelling accuracy

Punctuation fundamentals

Basic math (percentages/ratios)

Education

High school diploma or GED

Job description

Department: Dean Liberal Arts & Social Science

Salary: 16.63 - 18.73

Description

Assists in advising and preparing degree plans for undergraduate and/or graduate students, coordinating student registration, maintaining student records, coordinating class schedules, to include assignment of classrooms, and, assisting in conducting new student orientation.

• 1. Assists in advising current and prospective students on degree requirements and administrative procedures.
• 2. Prepares degree plans for students; reviews and revises academic degree requirement handouts and forms.
• 3. Corresponds with applicants concerning application procedures, status, financial aid, and prerequisites by phone, letters and e-mail.
• 4. Participates in student registrations and drop/add sessions.
• 5. May assist faculty members with outgoing changes in academic procedures during the term, such as grade changes, student petitions, leave of absences, and general student complaints and problems.
• 6. Compiles information in personal computer on applicants for admissions and assistantships to monitor status and identify deserving students.
• 7. Creates and maintains hardcopy files of students and applicants.
• 8. May participate in new student orientation and represent department at university events, such as Cougar Preview.
• 9. Prepares revisions of the class schedule and may prepare faculty assignment roster.
• 10. Performs other job-related duties as assigned.

Education will be considered in lieu of experience.

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of one (1) year of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.