Advertising Sales Support Specialist — Hybrid

Hearst Corporation; Santa Monica (CA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Hybrid work model

Healthcare from Day 1

401(k) plan with company match

Job summary

Hearst Magazines in Santa Monica is seeking a Sales Assistant to power the advertising business behind iconic brands. You will partner with sales teams, clients, and internal partners to move campaigns forward and deliver detail-oriented support across the Hearst Magazines portfolio.

The role is hybrid with in-office requirements in Santa Monica. You’ll handle RFPs, coordinate requests, prepare reports, and help identify opportunities while staying organized and client-focused.

Qualifications

• 1+ year of experience in sales support, media, advertising, customer service, or a related environment.
• Strong written and verbal communication skills, with a customer-focused approach to working with clients and colleagues.
• Demonstrated organization, resourcefulness, and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Self-motivation and a collaborative mindset, with curiosity and enthusiasm for learning about media, advertising, and sales.
• Proficiency with Microsoft Office, particularly Excel and PowerPoint; experience working with data or reporting is a plus.
• Ability to work effectively across teams, build positive working relationships, and handle sensitive or time-critical information with professionalism.

Responsibilities

• Support the sales team throughout the advertising sales process for assigned accounts across Hearst Magazines' portfolio of 30 brands, spanning print, digital, and social.
• Respond to inbound advertising requests and serve as a reliable liaison between Hearst clients and the sales team.
• Complete advertising RFPs accurately and efficiently, ensuring details and deadlines are carefully managed.
• Coordinate client-facing requests, including mass email communications, editorial credits, and other sales support needs.
• Partner with Business Managers to process insertion orders and maintain critical sales documentation and paperwork.
• Prepare competitive share-of-market reports and analyses to help the team identify opportunities and make informed decisions.
• Support client prospecting by monitoring trade media for relevant client news, industry developments, and potential opportunities.
• Manage monthly sales expenses and coordinate travel and other administrative needs for the team.

Skills

Sales support

Communication

Organization

Team collaboration

Tools

Microsoft Office

Excel

PowerPoint

Job description

Hearst Magazines in Santa Monica is seeking a Sales Assistant to power the advertising business behind iconic brands. You will partner with sales teams, clients, and internal partners to move campaigns forward and deliver detail-oriented support across the Hearst Magazines portfolio.

The role is hybrid with in-office requirements in Santa Monica. You’ll handle RFPs, coordinate requests, prepare reports, and help identify opportunities while staying organized and client-focused.