Sales Assistant

Hearst Magazines; Santa Monica (CA); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Hybrid work model

Healthcare from Day 1

401(k) plan with company match

Job summary

Hearst Magazines in Santa Monica is seeking a Sales Assistant to power the advertising business behind iconic brands. You will partner with sales teams, clients, and internal partners to move campaigns forward and deliver detail-oriented support across the Hearst Magazines portfolio.

The role is hybrid with in-office requirements in Santa Monica. You’ll handle RFPs, coordinate requests, prepare reports, and help identify opportunities while staying organized and client-focused.

Qualifications

• 1+ year of experience in sales support, media, advertising, customer service, or a related environment.
• Strong written and verbal communication skills, with a customer-focused approach to working with clients and colleagues.
• Demonstrated organization, resourcefulness, and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Self-motivation and a collaborative mindset, with curiosity and enthusiasm for learning about media, advertising, and sales.
• Proficiency with Microsoft Office, particularly Excel and PowerPoint; experience working with data or reporting is a plus.
• Ability to work effectively across teams, build positive working relationships, and handle sensitive or time-critical information with professionalism.

Responsibilities

• Support the sales team throughout the advertising sales process for assigned accounts across Hearst Magazines' portfolio of 30 brands, spanning print, digital, and social.
• Respond to inbound advertising requests and serve as a reliable liaison between Hearst clients and the sales team.
• Complete advertising RFPs accurately and efficiently, ensuring details and deadlines are carefully managed.
• Coordinate client-facing requests, including mass email communications, editorial credits, and other sales support needs.
• Partner with Business Managers to process insertion orders and maintain critical sales documentation and paperwork.
• Prepare competitive share-of-market reports and analyses to help the team identify opportunities and make informed decisions.
• Support client prospecting by monitoring trade media for relevant client news, industry developments, and potential opportunities.
• Manage monthly sales expenses and coordinate travel and other administrative needs for the team.

Skills

Sales support

Communication

Organization

Team collaboration

Tools

Microsoft Office

Excel

PowerPoint

Job description

As a Sales Assistant, you’ll help power the advertising business behind some of the most influential media brands in the industry. You’ll work closely with sales teams, clients, and internal partners to keep campaigns moving, uncover opportunities, and deliver thoughtful, detail-oriented support across Hearst Magazines.

About Hearst Magazines (Why Us?)

Hearst Magazines’ portfolio of more than 30 iconic brands in the U.S.—including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper’s BAZAAR, and Popular Mechanics — inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world—and together, we are shaping what’s next.

Key Responsibilities (What You Are Doing)

Support the sales team throughout the advertising sales process for assigned accounts across Hearst Magazines' portfolio of 30 brands, spanning print, digital, and social.

Respond to inbound advertising requests and serve as a reliable liaison between Hearst clients and the sales team.

Complete advertising RFPs accurately and efficiently, ensuring details and deadlines are carefully managed.

Coordinate client-facing requests, including mass email communications, editorial credits, and other sales support needs.

Partner with Business Managers to process insertion orders and maintain critical sales documentation and paperwork.

Prepare competitive share-of-market reports and analyses to help the team identify opportunities and make informed decisions.

Support client prospecting by monitoring trade media for relevant client news, industry developments, and potential opportunities.

Manage monthly sales expenses and coordinate travel and other administrative needs for the team.

Qualifications (What We’re Looking For)

1+ year of experience in sales support, media, advertising, customer service, or a related environment; equivalent experience will also be considered.

Strong written and verbal communication skills, with a customer-focused approach to working with clients and colleagues.

Demonstrated organization, resourcefulness, and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment.

Self-motivation and a collaborative mindset, with curiosity and enthusiasm for learning about media, advertising, and sales.

Proficiency with Microsoft Office, particularly Excel and PowerPoint; experience working with data or reporting is a plus.

Ability to work effectively across teams, build positive working relationships, and handle sensitive or time-critical information with professionalism.

This role is based in Santa Monica and follows a hybrid work model with regular in-office requirements.

Benefits (What We Offer)

Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle and publishing, shaping the future of these dynamic industries.

Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops and exclusive industry events.

Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.

Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.

Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental and vision insurance from Day 1.

Plan for Your Financial Future: Enjoy competitive financial benefits, including a 401(k) plan with a generous company match.

This is a position covered under the Writers Guild of America, East, Collective Bargaining Agreement.