Advancement Services & Data Strategist

Mount-Saint-Mary-College; Varick Homes (NY); On-site; USD 53,000 - 72,000; Full time

Job summary

Mount Saint Mary College in Newburgh, NY is seeking an Assistant Director of Advancement Services. You will oversee gift processing, acknowledgments, reporting, and database oversight while coordinating with Finance and other campus departments.

The role requires 3–5 years in advancement or related fields, strong communication, and an entrepreneurial mindset. Some evenings and weekends may be required to support events and donor activities.

Qualifications

• 3–5 years of relevant professional experience in advancement services, development, or a related field.
• Demonstrated success in higher education fundraising, advancement operations, or business development preferred.
• Strong organizational and time management skills with proven ability to prioritize effectively.
• Excellent communication skills across multiple platforms.
• Ability to work both independently and collaboratively to achieve institutional goals.
• Entrepreneurial mindset with creativity, initiative, accountability, and attention to detail.
• Availability to work occasional evenings and weekends as needed.

Responsibilities

• Oversee gift and pledge processing, ensuring compliance with institutional and regulatory requirements.
• Manage donor acknowledgments and ensure timely recognition for every gift.
• Oversee pledge reminders and outstanding pledge reporting.
• Secure signatures for gift agreements and distribute final copies to donors and stakeholders.
• Handwrite thank-you notes for high-level donors as part of stewardship efforts.
• Analyze advancement data trends and recommend process improvements and reporting strategies.
• Maintain the Advancement database and lead data cleanup to improve integrity.
• Design, generate, and interpret weekly, monthly, and annual reports for leadership decisions.
• Provide prospect research and donor profiles for VP and leadership meetings.
• Coordinate reporting for the Donor Impact Report and other publications.
• Evaluate reconciliation discrepancies and ensure financial accuracy in collaboration with Finance.
• Support audits and maintain knowledge of gift acceptance policies.
• Assist with planning and logistics for donor events and campaigns.
• Serve as liaison for database requests from IT, Registrar, HR, Marketing, and Security.

Skills

Communication skills

Time management

Organizational skills

Independent working

Team collaboration

Entrepreneurial mindset

Evenings and weekends availability

Job description

Mount Saint Mary College in Newburgh, NY is seeking an Assistant Director of Advancement Services. You will oversee gift processing, acknowledgments, reporting, and database oversight while coordinating with Finance and other campus departments.

The role requires 3–5 years in advancement or related fields, strong communication, and an entrepreneurial mindset. Some evenings and weekends may be required to support events and donor activities.