Advancement Services Coordinator

Sandy-Spring-Friends-School; Sandy Spring Meadow (MD); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Employee assistance program

Tuition support

Parking

Job summary

Sandy Spring Friends School seeks a highly organized Advancement Services Coordinator to support the school’s fundraising and engagement programs. You will manage gift processing, Veracross administration, data integrity, and financial reconciliation while collaborating with Advancement, Business, Technology, and Admissions.

The role focuses on reporting, including DASL, donor stewardship, portfolio management, and regulatory compliance, with emphasis on accuracy, security, and timely

Qualifications

• Bachelor's degree or equivalent; 2+ years in advancement services or related field.
• Strong data management and analytical skills are required.
• Experience with donor databases and reporting is preferred.
• Ability to collaborate across Advancement, Business, Technology, Admissions and other departments.

Responsibilities

• Process and record charitable gifts, pledges, grants, event revenue and other contributions.
• Maintain gift records, monitor outstanding pledges and recurring gifts; support donor stewardship.
• Serve as primary administrator of the Veracross Advancement database; ensure data integrity via audits.
• Create reports and dashboards to support fundraising, campaigns and donor engagement; coordinate DASL reporting.
• Support donor recognition, stewardship communications, and prospect research to strengthen fundraising.
• Respond to donor inquiries and assist staff with administrative projects.

Skills

Attention to detail

Analytical skills

Data management

Cross-department collaboration

Education

Bachelor's degree or equivalent

Tools

Veracross

DASL reporting

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Sandy Spring, MD, US

Salary Range: $60,000.00 To $65,000.00 Annually

Founded in 1961, Sandy Spring Friends School is a progressive, coed, academically-rigorous day school serving students from age three through 12th grade. The campus is located on 140 acres in the historic Sandy Spring area of Montgomery County, Maryland, and the School is approved by the Maryland State Board of Education and accredited by the Association of Independent Maryland Schools.

Our school’s culture, rooted in the idea that collaboration engenders achievement, can be traced to our Quaker heritage and abiding belief in the Quaker values of simplicity, equality, integrity, stewardship of the environment, and peaceful resolution of conflict.

Position Summary:

Sandy Spring Friends School (SSFS) seeks a highly organized, detail-oriented Advancement Services Coordinator to support the operational foundation of the School’s fundraising and engagement programs. This position is responsible for gift processing, database management, financial reconciliation, reporting and analysis, stewardship operations, prospect research, regulatory compliance, and data integrity. The Advancement Services Coordinator works with colleagues in Advancement, the Business Office, Technology, Admissions, and other departments to ensure that constituent and philanthropic records are accurate, secure, timely, and useful. The coordinator also supports annual reporting—including DASL reporting—and helps create efficient systems that strengthen donor relationships and inform data-driven decision-making. The successful candidate will combine strong technical and analytical skills with a service-oriented approach to donors and colleagues. Significant experience using Veracross and GiveCampus is strongly preferred.

Gift Administration

Process and record charitable gifts, pledges, grants, event revenue, and other philanthropic contributions, ensuring accuracy, compliance, and timely donor acknowledgments.

Maintain gift records, monitor outstanding pledges and recurring gifts, and support donor stewardship.

Database Management

Serve as the primary administrator of the Advancement database (Veracross), ensuring data integrity through audits, standards, imports/exports, and constituent record management.

Develop efficient workflows and collaborate with departments to maintain accurate and secure constituent information.

Reconcile fundraising revenue with the Business Office, prepare gift and financial reports, and maintain accurate audit documentation.

Ensure compliance with School policies, donor restrictions, IRS regulations, and fundraising best practices.

Reporting & Analytics

Create reports, dashboards, and analyses to support fundraising, campaign management, donor engagement, and institutional decision-making.

Coordinate DASL and other required reporting and benchmarking activities.

Donor Stewardship & Advancement Support

Support donor recognition, stewardship communications, and prospect research to strengthen donor engagement and fundraising efforts.

Provide data support for fundraising appeals, events, and portfolio management.

Office & Team Support

Respond to donor inquiries, support Advancement staff with training and administrative projects, and collaborate across the School to advance fundraising goals.

Perform other duties as assigned consistent with the responsibilities of the position.

Qualifications

Bachelor's degree or an equivalent combination of education and experience, with at least two years of experience in advancement services, development operations, database administration, nonprofit finance, or a related field.

Proficiency with relational databases, reporting tools, spreadsheets, and data management practices, with strong analytical skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Excellent written, interpersonal, problem-solving, and communication skills, with demonstrated discretion in handling confidential financial, donor, and constituent information and the ability to collaborate effectively across departments.

Strongly preferred: Significant experience with Veracross, DASL Advancement reporting or comparable institutional surveys, and knowledge of CASE reporting standards, IRS charitable giving requirements, and fundraising data best practices.

Summary of Benefits:

Salary: $60,000 - $65,000 yearly

At SSFS, we offer a competitive benefits package designed to support your health, well-being, and professional growth. Our benefits include:

• Comprehensive Insurance : Medical, dental, and vision coverage to keep you and your family healthy.
• Disability & Life Insurance : Short-term and long-term disability coverage, along with life insurance for peace of mind at no cost to employees.
• Retirement Savings : 403(B) plan with employer contributions to help you save for the future.
• Paid Time Off : Generous paid time off, including holidays and parental leave.
• Employee Assistance : Access to our Employee Assistance Program (EAP) for personal and professional support.
• Tuition: Financial aid available to children of SSFS employees.
• Childcare Discounts : Discounted After Care and Summer Camp programs for employees' children.
• Convenience Perks : Free parking, free lunch, and access to our library and gym facilities.
• Professional Development : Opportunities for growth through tuition reimbursement, wellness programs, and ongoing professional development initiatives.
• Campus Amenities : Work in a beautiful, historic campus with walking paths. We are a smoke-free, environmentally conscious community.
• Physical Requirements : The ability to navigate stairs as part of daily routines; mobility around a large campus with uneven pavement; bending and squatting as required to participate in activities; sitting and standing for long periods of time during the school day; lifting/carrying boxes up to 25 pounds; and the ability to maneuver as necessary within a regular classroom and office setting.
• Commitment to Diversity : Sandy Spring Friends School does not discriminate on the basis of race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity, or a person's status as a qualified candidate with a disability in administration of its educational program, admission policies, financial aid program, staff hiring, and other school-administered programs.