Advancement Services Coordinator

Ohio Northern University; Ohio; On-site; USD 42,000 - 58,000; Full time

Job summary

Ohio Northern University seeks an Advancement Services Coordinator to manage gift processing, biographic data entry, and data integration. The role supports the Office of Advancement with accurate donor records and reliable reporting.

You will post gifts, reconcile deposits, maintain pledges and build reports to aid fundraising and administrative staff, collaborating across departments on data health and special projects.

Qualifications

• Associate degree or equivalent experience required.
• Experience with donor databases and gift processing preferred.
• Strong attention to detail and data accuracy is essential.

Responsibilities

• Post gifts to the donor database and generate acknowledgments.
• Maintain biographic data and constituent records with accuracy.
• Prepare reports, deposits reconciliation, and data integrity initiatives.

Skills

Data entry

Microsoft Office

Raiser's Edge

Analytical

Attention to detail

Confidentiality

Communication

Education

Associate's degree

Bachelor's degree preferred

Tools

Raiser's Edge

GiveCampus

Job description

Advancement Services CoordinatorJob Summary:Supports Department of Advancement Services in Gift Processing, Biographic Data maintenance and entry, Data Integration with third-party systems, special projects, and fulfills cross-department needs as necessary.Functioning as part of the Advancement Services team, the Advancement Services Coordinator is responsible for maintaining the accuracy and integrity of the Ohio Northern University donor database to support the reporting and technical functions of the Office of Advancement. Several of the main tasks include posting incoming gifts, producing gift acknowledgments, recording gift pledges, updating and creating a variety of records regularly, maintaining campaign attainments, and preparing comparative, analytical and statistical reports. The individual will perform primary-level functions of the above activities, particularly in the electronic deposit and reconciliation of gifts, referencing existing, updating, and creating constituent records. The Advancement Services Coordinator will also assist the overall Advancement division with special projects and cross-department needs as required.Job Description:Post incoming gifts to the University in the integrated administrative database (e.g. Raiser's Edge, GiveCampus, etc.)Perform daily electronic deposits of checks through the institutions banking portalReconcile deposits with actual totalsProduce gift acknowledgments and relevant reporting for fundraising and administrative staff, daily.Record gift pledges in Raiser's Edge and generate pledge reminders.Build a daily gift transaction logAccurately input appeals related to gifts received via specific effortsRecord notes donors may have communicatedCreate new constituent recordsNew alumni managementPrepare annual gift statementsPayroll deduction pledge and gift managementProcess matching gifts forms and act as liaison with matching gift corporations and related foundationsOrganize accompanying hardcopy materials that enable seamless logging of gifts in Raiser's EdgeCollaborate in the continuous effort to improve the quality and accuracy of data (including the development and modification of department data standards, implementing more automated processes for consistency, etc.).Perform a variety of updates on including records:Contact informationMarital informationOccupational/Business ownership historyAdditional Familial information; children and relativesCollect and organize self-submitted profile updates from ONUs alumni system in preparation for mass updatesSpecial projects to enhance data healthResearch lost and deceased alumni to maintain current contact profiles that enable appropriate communicationUtilize Internet search, electronic and hardcopy data to confirm, update or resolve inconsistencies in constituent profile dataCreate and Maintain Reports/InformationProvide tools and documentation for annual audits, in conjunction with the University ControllerProduce and monitor the integrity of monthly comparative gift reports and ensure all are maintained according to business rules and practicesMaintain numerous campaign attainments as necessaryCreate and maintain endowed and non-endowed fundsCommunication and SupervisionGather factual information from within the department and from other departments.Occasionally correspond with internal and external contacts to respond to inquiries or convey the enforcement of regulations, policies, and proceduresAssist in the supervision of student workersParticipate in the support of division-wide or cross-departmental initiativesAct as point of contact with internal and external audiences for the departments phone and emailOther duties as assigned.Required Skills:Excellent organization and written/oral communication skillsProficiency in Microsoft Office productsAbility to identify and resolve issues, analyze data, and make recommendationsForward-thinking with the ability to analyze, prioritize and improve department workflows related to data and reportingStrong attention to detailAbility to work with accuracy in a fast paced environmentAbove-average typing skills and excellent proof-reading skillsMust be comfortable and accurate in working with numbersHighest standards of integrity and confidentialityMinimum Qualifications:Associate's degree or equivalent experienceAbility to work during the end of organization's fiscal year (late May through early June), as well as, the end of the calendar yearone to three years of similar office experiencePreferred QualificationsBachelor's degree or equivalent experienceExperience working in Raiser's EdgeTwo to Five years of similar office experienceApplication Link: https://onu.wd501.myworkdayjobs.com/en-US/ONU/job/Advancement-Services-Coordinator_JR100116Your next professional chapter begins here!ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment.recblid ahdrbvqd6np54682sx2ud5jtdyjx9b