Advancement Office Assistant

Lubbock Christian University; Idalou (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Lubbock Christian University in Idalou, TX, seeks an Advancement Office Assistant to provide essential front-office support for University Advancement and assist operations staff. You will greet visitors, route inquiries, and help with expense reports, inventory, and purchasing to keep the office running smoothly.

The role requires meticulous data entry, reporting, and data integrity in advancement software, plus regular coordination with the Database Manager.

Qualifications

• Associates or Bachelor’s degree preferred.
• Advanced Microsoft Excel skills preferred.
• Strong organizational skills.
• Excellent data-entry accuracy and attention to detail.

Responsibilities

• Manage and maintain the front office with friendly visitor contact.
• Support Advancement staff with expense reports, inventory, and purchasing.
• Provide clerical support to the VPA and donors, including reports and stewardship.
• Enter data into advancement software and maintain data quality.
• Produce reports and data outputs as required; coordinate with Database Manager.
• Maintain confidentiality of advancement data.

Skills

Strong organizational skills

Data entry accuracy

Microsoft Word

Microsoft Excel

Microsoft Outlook

Presentation software

Education

Associates or Bachelor’s degree preferred

Tools

Microsoft Excel

Job description

Functional Title: Advancement Office Assistant
Classification: Full Time/Non-Exempt
Department: University Advancement
Reports To: Director of Advancement Operations

Primary Function:

Provide support for the Office of University Advancement while serving in a support role for Advancement Operations.

Major Duties:

• Managing and maintaining the front office, including a regular front office presence, friendly customer service, and connecting visitors to campus contacts.
• Support University Advancement staff with expense reports, inventory, and purchasing.
• Provide clerical and administrative support to the VPA and Advancement staff including contact reports and stewardship activities for alumni, donors, and friends of the University.
• Liaison for reporting and data for the university, including the scholarship process and other fundraising activities.
• Enters data into university advancement software according to prescribed standards established by the university.
• Performs quality reviews of information prior to it getting entered and continuously reviews data for corrections.
• Ability to perform data queries as requested by the Database Manager.
• Create and run reports and various data outputs as prescribed by the needs of the university.
• Coordinates with Database Manager regularly on other database maintenance projects as needed.

Other:

• Become a technical and knowledgeable resource of the university advancement software.
• Become knowledgeable of the university advancement processes and LCU business processes and procedures.
• Maintains high level of confidentiality, sensitivity, and security of all advancement related information and data files at all times.
• Perform other related duties as assigned.

Job Requirements

• Ability to work on a variety of projects and problem solve.
• Strong organizational skills.
• Outstanding quality in data entry.
• Experience in Microsoft Office products suite (Word, Excel, Outlook) and presentation software.
• Comfortable communicating with alumni, donors, and the campus community (electronically, by telephone, and in person).
• Positive attitude. Eager to help. Enjoys being in a team support role.
• Ability to stay on task and complete tasks in a timely manner.
• Maintains a high level of confidentiality.
• Ability to adapt to changes in the work environment.
• Professional attitude and appearance are necessary.
• Read, understand, and consistently apply and adhere to LCU policies and University Advancement department procedures.

Education and Experience:

• Associates or Bachelor’s degree preferred
• Advanced Microsoft Excel skills preferred

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

• Be ambulatory around campus and in buildings.
• Required to regularly sit and stand.
• Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing, distributing mail and picking up small objects.
• Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly or quickly.
• Be able to hear average or normal conversations and receive verbal information.
• Required to lift packages and/or move heavy objects, 50+lbs.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.