Advancement – Graduate Assistant

William Penn University; Oskaloosa (IA); On-site; USD 18,000 - 24,000; Part time

Job summary

William Penn University in Oskaloosa, IA is seeking an Advancement Office Graduate Assistant to support alumni, donors, and friends. The role provides administrative, communications, event, and project support while contributing to fundraising and engagement initiatives that advance the University’s mission.

The position reports to the Executive Vice President for Advancement and involves duties such as data entry, marketing materials, event planning, campus tours, and general office tasks.

Qualifications

• Bachelor’s degree from an accredited institution.
• Acceptance into a William Penn University graduate program.
• Must maintain the minimum cumulative GPA required by William Penn University to remain eligible for graduate assistantship employment.

Responsibilities

• Provide general administrative support to the Advancement Office.
• Assist with data entry, CAMS database maintenance, and record updates.
• Support alumni and donor research, including address verification and profile updates.
• Assist with donor stewardship, including mailings and filing.
• Create, edit, or organize marketing and promotional materials.
• Assist with event planning, preparation, and execution for Advancement and alumni activities.
• Compile information, stories, surveys, and other materials as needed.
• Represent the University professionally to alumni, donors, students, and campus visitors.

Skills

Confidentiality

Data entry

Communication

Organizational skills

Time management

Microsoft Office

Teamwork

Willingness to learn new software

Education

Bachelor’s degree

Graduate program acceptance

Minimum GPA requirement

Tools

CAMS

Job description

JOB SUMMARY

The Advancement Office Graduate Assistant supports the University’s efforts to build meaningful relationships with alumni, donors, and friends of William Penn University. This position provides administrative, communications, event, and project support while contributing to fundraising, alumni engagement, donor stewardship, and other initiatives that advance the University’s mission.

DEPARTMENT

Advancement

QUALIFICATIONS

Education –

• Bachelor’s degree from an accredited institution.
• Acceptance into a William Penn University graduate program.
• Must maintain the minimum cumulative GPA required by William Penn University to remain eligible for graduate assistantship employment.

Abilities –

• Must maintain confidentiality of sensitive information and data.
• Assist with data entry, database maintenance, and record updates in CAMS.
• Support alumni and donor research, including address verification and profile updates.
• Assist with donor stewardship efforts, including mailings, filing, and other office support tasks.
• Help create, edit, or organize marketing and promotional materials, including graphics, apparel designs, and other print or digital content.
• Assist with event planning, preparation, and execution for Advancement and alumni activities.
• Compile information, stories, surveys, reports, and other materials as needed.
• Provide general administrative support to the Advancement Office.
• Serve as a welcoming ambassador for William Penn University by interacting professionally with alumni, donors, students, and campus visitors, including giving campus tours when requested.
• Promote William Penn University, its programs, and the student experience.
• Conduct yourself in a professional manner at all times.
• Perform other duties as assigned.

Experience –

• Previous customer service, hospitality, or office experience is encouraged but not required.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Proficiency with Microsoft Office and a willingness to learn new software and technologies.

REPORTS TO

Executive Vice President for Advancement

PERFORMANCE RESPONSIBILITIES

• Provide an education with a Leadership and Technology focus, and enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
• Represent the University in a positive manner with prospective, current, and former students, employees, alumni, donors, and the community.
• Demonstrate enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
• Interpret departmental and/or University policies and procedures.
• Work harmoniously with others.
• Perform in a manner which benefits student learning.
• This position may require travel.
• This position may require occasional weekend and evening hours.
• Other duties as assigned.

EVALUATION

Performance of this position will be evaluated in accordance with the policies established by the Board of Directors of William Penn University.

TERMS OF EMPLOYMENT

At will employee

William Penn University is an equal opportunity provider and employer.