Advancement & Development Coordinator

Archdiocese of Los Angeles; Los Angeles (CA); On-site; USD 63,000 - 83,000; Full time

Job summary

The USC Caruso Catholic Center seeks an Advancement & Development Coordinator to support fundraising, donor relations, communications, events, and development operations. The ideal candidate is an excellent writer with strong technical skills and experience in donor database management, gift processing, financial reconciliation, and fundraising reporting.

This role requires accuracy, organization, and the ability to support a faith‑based community in a university setting.

Qualifications

• 2-3 years of experience in university advancement, nonprofit fundraising, development operations, or a related field.

Responsibilities

• Prepare fundraising proposals, donor briefings, impact reports, and presentations.
• Draft and edit fundraising appeals, donor correspondence, and stewardship communications.
• Create and manage Mailchimp email campaigns, including audience segmentation and engagement tracking.
• Maintain accurate donor records in Raiser's Edge, including gifts, pledges, constituent information, and donor interactions.
• Enter and process donations, ensuring accurate data transfer with QuickBooks and Salesforce.
• Run and adapt Raiser's Edge queries and reports to track fundraising performance, giving history, pledges, campaigns, and donor engagement.
• Reconcile donor and gift information with financial records, identifying and resolving discrepancies.
• Manage donor acknowledgments and maintain accurate gift records.
• Plan and manage donor cultivation and stewardship events, including receptions, lunches, and alumni gatherings.
• Create and manage event invitations, email campaigns, audience lists, and follow-up communications through Mailchimp.
• Track RSVPs and maintain accurate guest and attendance records.
• Coordinate event logistics, including catering, venues, vendors, and guest communications.
• Manage event budgets, expenses, and post‑event follow‑up.

Skills

Donor relations

Writing

Organizational skills

Communication

Attention to detail

Project management

Tools

Raiser’s Edge

Microsoft Excel

Mailchimp

AI Platforms

Microsoft Word

Outlook

PowerPoint

Canva

Google Workspace

QuickBooks

Salesforce

Job description

Advancement & Development Coordinator $62,500 to $82,700

11/04/2026

Expires

12/19/2026

Description

POSITION SUMMARY

The USC Caruso Catholic Center seeks a highly organized, detail-oriented, and technologically proficient Advancement & Development Coordinator to support fundraising, donor relations, communications, events, and development operations.

The ideal candidate is an excellent writer with strong technical skills and demonstrated experience in donor database management, gift processing, financial reconciliation, and fundraising reporting. This position requires someone who can maintain accurate advancement data, produce reliable reports, and support efficient fundraising operations.

KEY RESPONSIBILITIES

Donor Relations & Communications

• Prepare fundraising proposals, donor briefings, impact reports, and presentations.
• Draft and edit fundraising appeals, donor correspondence, and stewardship communications.
• Create and manage Mailchimp email campaigns, including audience segmentation and engagement tracking.

Database Management & Reporting

• Maintain accurate donor records in Raiser’s Edge, including gifts, pledges, constituent information, and donor interactions.
• Enter and process donations, ensuring accurate data transfer and coordination among Raiser’s Edge, QuickBooks, and Salesforce.
• Run and adapt Raiser’s Edge queries and reports to track fundraising performance, giving history, pledges, campaigns, and donor engagement
• Reconcile donor and gift information with financial records, identifying and resolving discrepancies
• Manage donor acknowledgments and maintain accurate gift records

Advancement Events

• Plan and manage donor cultivation and stewardship events, including receptions, lunches, and alumni gatherings.
• Create and manage event invitations, email campaigns, audience lists, and follow-up communications through Mailchimp.
• Track RSVPs and maintain accurate guest and attendance records.
• Coordinate event logistics, including catering, venues, vendors, and guest communications.
• Manage event budgets, expenses, and post‑event follow‑up.

Requirements

MINIMUM QUALIFICATIONS:

• A practicing Catholic with a passion for the Center’s mission and a desire to help build a welcoming, faith‑filled community at USC.
• Minimum of 2-3 years of experience in university advancement, nonprofit fundraising, development operations, or a related field.
• Demonstrated ability to independently manage donor databases, process and reconcile gifts, and generate accurate fundraising reports.
• Excellent writing, editing, proofreading, and verbal communication skills.
• Exceptional organizational skills, accuracy, and attention to detail.
• Strong interpersonal skills, professionalism, initiative, and the ability to work independently and collaboratively.

PREFERRED:

Strong technical proficiency or ability to learn quickly the following platforms:

• Raiser’s Edge: Manage donor records, gifts, and pledges; run queries and reports. Experience building custom queries is a plus.
• Microsoft Excel: Advanced spreadsheet skills, including data management, analysis, and reporting.
• Mailchimp: Manage email campaigns, event invitations, contact lists, audience segmentation, and engagement tracking.
• AI Platforms: Working knowledge of ChatGPT, Claude, or similar tools.
• Proficiency in Microsoft Word, Outlook, PowerPoint, Canva, and Google Workspace.
• Familiarity with QuickBooks and Salesforce.

IDEAL CANDIDATE

We seek a proactive, resourceful, and exceptionally detail‑oriented professional who combines strong communication skills with technical expertise. A passion for the Catholic Center’s mission and values is essential.

USC Caruso Catholic Center is a vibrant Catholic parish and campus ministry serving the University of Southern California community. We are located across from USC. Our team spans campus ministry, worship, advancement, marketing, and operations, and we’re growing as we invest in the next chapter of the Center’s mission.

Through worship, faith formation, fellowship, and service, the Catholic Center fosters a vibrant Catholic community and prepares students for lives of faith, leadership, and service.

As a donor‑supported ministry, the Catholic Center relies on the generosity of alumni, parents, parishioners, and friends to sustain its mission.

Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.