Assistant Director of Projects and Operations

University of Southern California; Glendale (CA); Hybrid; USD 41,000 - 47,000; Full time

Job summary

The University of Southern California in Glendale, CA is seeking an Assistant Director of Projects and Operations for the Dornsife Office of Advancement. The role oversees projects, interns, events, and internal communications to support gift officers and teams.

Reporting to the Assistant Dean of Stewardship and Operations, you will manage interns, update the website, coordinate events, prepare reports and proposals, and contribute to the operations strategy in a hybrid environment with

Qualifications

• Bachelor's degree required; combined experience may substitute.
• Minimum 2 years of project/administrative experience.
• Experience with event coordination preferred.
• Strong communication, organization, and attention to detail.

Responsibilities

• Manage key projects and processes for the Dornsife Office of Advancement.
• Supervise student interns, including recruitment and performance.
• Provide event planning and management support for internal and donor-facing events.
• Assist with creation and design of internal and external communications.
• Coordinate and produce bi-monthly newsletters and office-wide communications.
• Prepare business correspondence, reports, documents and forms.

Skills

Interpersonal skills

Communication skills

Independent work

Collaboration

Project management

Attention to detail

Professionalism

Initiative

Event coordination

Wordpress

Excel

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office Suite

Excel

Wordpress

Job description

Assistant Director of Projects and Operations

The USC Dana and David Dornsife College of Letters, Arts and Sciences Office of Advancement is hiring an Assistant Director of Projects and Operations.

Join a team of professionals who take pride in supporting the efforts of all teams in the Dornsife Office of Advancement. The Assistant Director of Projects and Operations, reporting to the Assistant Dean of Stewardship and Operations, is responsible for managing key projects and processes integral to the continued success of the team. This includes management of student interns and their work; internal communication pieces; internal and external event coordination; administrative support; and creatively contributing to the overall operations team efforts in support of our gift officers and support teams.

More specifically, the Assistant Director of Projects and Operations:

• provides administrative support as needed to advancement personnel
• manages the Dornsife Advancement website, including assessment of current pages, facilitation of new pages and updates to existing pages.
• supervises the Dornsife advancement student interns, including the day-to-day activities, schedules, recruitment, hiring and performance.
• provides event planning and management support for internal departmental events as well as external donor-facing events.
• assists with the creation and design of internal and external communication pieces, such as flyers, invitations and other supporting documents.
• designs, coordinates and provides content for the bi-monthly Dornsife Advancement newsletter and resource newsletters/office wide communications.
• composes and prepares business correspondence, reports, documents and forms.
• works with multiple departments and offices on a variety of projects.
• provides campaign support for the current initiatives and priorities of USC Dornsife.
• acts as a project manager for other priority projects, as needed.
• contributes to the overall strategic plan for the Operations team.
• Assists the Operations team with other duties.

Preferred Qualifications

• Strong interpersonal and communication skills (verbal and written).
• Must be able to work independently and collaboratively to collect information, execute tasks and produce high-quality deliverables within scope, timeline and budget.
• The ability to anticipate the business needs of the team, seek clarification, organize work, and use critical thinking to efficiently solve problems on a daily basis is key to success in this role.
• Must possess an exceptional ability to manage complex projects and consistently produce work with strong attention to detail, accuracy, and completeness.
• Must have the ability to maintain a high degree of professionalism and discretion with sensitive and/or confidential information.
• Project management experience is a plus.
• Event coordination experience is a plus.
• Must be skilled in the use of the Microsoft Office Suite (especially Excel), other internet applications (search engines, other online portals), and similar software.
• Must take initiative to communicate and collaborate with multiple teams to manage projects and events.
• Wordpress or other website platform experience a plus.

This is a hybrid position and reports to the Downtown Los Angeles Office when in-person.

The hourly rate range for this position is $30 - $34. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

• To support the well-being of our faculty and staff, USC provides benefits-eligible employees with a broad range of perks to help protect their and their dependents' health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USC's comprehensive benefits here.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The team values a broad range of perspectives and is committed to fostering a culture of belonging through respectful dialogue, inclusion, collaboration, and the cultivation of meaningful, long-term relationships with faculty, staff, alumni, and donors.

Minimum Education: Bachelor's degree

Addtional Education Requirements Combined experience/education as substitute for minimum education

Minimum Experience: 2 years

Minimum Skills: Directly related project or administrative experience.

Preferred Education: Master's degree

Preferred Experience: 3 years