Advancement Data & Gifts Coordinator

Husson-University; Bangor (ME); On-site; USD 42,000 - 64,000; Full time

Job summary

Husson University in Bangor, ME seeks an organized Advancement Administrative Assistant to support gift processing, data entry, and filing systems. You will prepare acknowledgment letters, maintain constituent records, and assist with event operations in Raiser's Edge and GiveSmart.

The role requires high attention to detail, strong time management, and the ability to work independently within a collaborative team. Evening or weekend work may be required.

Qualifications

• Associate's degree with five years of experience in data management, gift processing, or in an administrative support capacity is required.
• Microsoft Office proficiency (Word/Excel/PowerPoint) is required.

Responsibilities

• Process gifts and acknowledgments accurately and timely following IRS and CASE standards and department protocols.
• Create and maintain accurate constituent records for alumni, donors, and event registrants.
• Manage event operations in Raiser's Edge, GiveSmart, and on Husson's Alumni site, including creating records, importing registrations, updating attendance data, invoicing, reporting, and maintaining the online event list.
• Assist with regular data imports from campus into Raiser's Edge (e.g., current students, athletics, awards, degree completion).
• Respond to inquiries from alumni and campus partners; handle office duties including supplies, scheduling, and meetings.
• Own electronic and paper filing systems and develop procedures to ensure timely filing.
• Assist at events and with materials; collaborate with internal and external partners as needed.
• Other duties may be assigned as needed.

Skills

Data management

Gift processing

Administrative support

MS Office

Education

Associate's degree

Bachelor's degree

Tools

Raiser's Edge

GiveSmart

Husson Alumni website

Job description

Husson University in Bangor, ME seeks an organized Advancement Administrative Assistant to support gift processing, data entry, and filing systems. You will prepare acknowledgment letters, maintain constituent records, and assist with event operations in Raiser's Edge and GiveSmart.

The role requires high attention to detail, strong time management, and the ability to work independently within a collaborative team. Evening or weekend work may be required.