Advancement Coordinator - Part-Time - 20-24 Hours/Week

Cotting School, Inc.; Lexington (MA); On-site; USD 28,000 - 33,000; Part time

Job summary

Cotting School in Lexington, MA seeks an Advancement Coordinator (Part-Time, 20-24 hrs/week) to support fundraising, donor stewardship, alumni engagement, and community events. Responsibilities include managing gift processing, donor communications, and coordinating campaigns, while maintaining accurate donor records and assisting with events.

The role emphasizes relationship-building, data integrity, and collaboration with the Senior Director of Advancement.

Qualifications

• Minimum of 3 years of administrative experience, preferably within a school or nonprofit setting.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Strong organizational and project management skills.
• Ability to manage multiple priorities and deadlines.
• Ability to exercise sound judgment and maintain confidentiality.
• Comfort learning new technology and database systems.

Responsibilities

• Manage gift processing and acknowledgement workflows to ensure timely, accurate donor stewardship.
• Generate tax receipts, gift acknowledgments, and personalized donor correspondence.
• Maintain accurate donor records in the donor database, ensuring data integrity and confidentiality.
• Assist with donor stewardship activities, including impact reports and recognition, and donor communications.
• Assist with planning and the execution of the Annual Fund, Giving Tuesday, end-of-calendar-year, and end-of-fiscal-year campaigns.
• Prepare reports and gift summaries as needed.
• Oversee the production of school events and coordinate alumni gatherings and donor receptions.
• Cover for School Receptionist as requested.

Skills

Administrative experience

Communication skills

Attention to detail

Organizational skills

Project management

Confidentiality

Database familiarity

Technology adoption

Team player

Education

Bachelor degree preferred

Tools

CRM software

Job description

Advancement Coordinator - Part-Time - 20-24 Hours/Week

Cotting School Cotting School - Lexington, Massachusetts Open in Google Maps

Job Details

Job ID: 5943765

Application Deadline: Posted until filled

Posted: Sep 29, 2026 12:00 AM (UTC)

Starting Date: Immediately

Position Type: Part-time

Job Categories: Administration > Development / Marketing

Job Description

Reporting to the Senior Director of Advancement, the Advancement Coordinator plays a key role in supporting Cotting School's fundraising, donor stewardship, alumni engagement and community events. This position combines strong organizational and administrative skills with a passion for relationship-building and service, ensuring that every donor, volunteer, alumnus, and community member has a positive experience with Cotting School. The Coordinator helps advance the school's mission by maintaining accurate constituent records, assisting with the coordination of events and helping to execute fundraising initiatives throughout the year.

Responsibilities

• Fundraising and Stewardship
  • Manage gift processing and acknowledgement workflows to ensure timely, accurate donor stewardship.
  • Generate tax receipts, gift acknowledgments, and personalized donor correspondence.
  • Maintain accurate constituent records in the donor database, ensuring data integrity and confidentiality.
  • Assist with donor stewardship activities, including impact reports and recognition, and donor communications.
  • Assist with planning and the execution of the Annual Fund, Giving Tuesday, end-of-calendar-year, and end-of-fiscal-year campaigns.
  • Prepare reports and gift summaries as needed.
• Alumni Relations & Event Coordination
  • Oversee the production of the Cotting School Yearbook.
  • Assist with planning school events, including, but not limited to, the Art Show and Play It Forward, alumni gatherings, and donor appreciation receptions.
• Other
  • Cover for School Receptionist as requested.

Job Requirements

• Qualifications: Minimum of 3 years of administrative experience, preferably within a school or non-profit setting. Excellent written and verbal communication skills. Exceptional attention to detail and accuracy. Strong organizational and project management skills. Ability to manage multiple priorities and deadlines. Ability to exercise sound judgment and maintain confidentiality. Comfort learning new technology and database systems. Positive, collaborative attitude and willingness to support a variety of initiatives. Self-directed willingness to get to know school community members, especially students, and a genuine interest in the day-to-day work that goes on in all aspects of the school program. First aid/CPR certification, an approved Criminal Offender Record Information (C.O.R.I.) background check, fingerprint verification and a drug test. The ideal candidate is organized, collaborative, detail-oriented and enjoys building relationships. They are excited to get to know our students and the broader Cotting School community and understand the important role philanthropy plays in advancing Cotting’s mission and expanding opportunities for our students. Compensation and Benefits: Compensation is determined per individual employee agreement and is market-based and commensurate with experience. This position is an hourly, part-time position (20-24 hours per week) and is eligible for all employee benefits offered to similarly situated employees.
• At least 3 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 453 Concord Ave
• Lexington, Massachusetts 02421
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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