Advancement Coordinator

Messmer-Catholic-Schools; Milwaukee (WI); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Life insurance

Health insurance

Dental insurance

Vision insurance

403b matching

Flexible spending accounts

Tuition reimbursement

Job summary

Messmer High School, part of Messmer Catholic Schools, seeks an Advancement Coordinator to manage gifts, pledges, and donor records in Salesforce, generate receipts, and support communications. You will coordinate events and manage RSVP/check-in, while assisting the Advancement team with meeting attendance and annual events.

You will work in an hourly, 12-month position, with occasional evenings/weekends for major fundraising events. Benefits include health, dental, and retirement options.

Qualifications

• Bachelor’s degree or equivalent work experience in a relevant field.
• 1–3 years in nonprofit fundraising, advancement, or admin.
• Proficiency with CRM/donor databases (Salesforce, Givesmart).
• Strong MS Office and Google Workspace skills.
• Discretion handling confidential donor information; strong reporting ability.

Responsibilities

• Gift processing and database management; generate acknowledgments and receipts.
• Coordinate fundraising events, donor cultivation, and committees.
• Administrative support and participation in Advancement meetings and events.

Skills

Organizational skills

Attention to detail

Communication

Project management

Team collaboration

Education

Bachelor’s degree in Communications or related field

Tools

Salesforce

Givesmart

Microsoft Office

Google Workspace

Job description

Job Title: Advancement CoordinatorApplication Closing Date: July 1, 2026Terms/Schedule: Hourly; 12 month positionMessmer High School is a 9-12 grade Catholic high school that serves students and families on the northside of Milwaukee. Messmer High School currently enrolls over 500 students. 80% of our students attend college. African American students comprise 85% of the student body and over 80% of students qualify for free/reduced meals. Regardless of student background and external factors, MHS maintains high expectations for students.POSITION DESCRIPTIONThe Advancement Coordinator plays an important role in supporting Messmer’s philanthropic goals. This position provides essential administrative, logistical, and donor-relations support to the Advancement team. The ideal candidate is a highly organized, detail-oriented professional who excels at managing donor databases, record keeping, report generations, and coordinating fundraising events.KEY RESPONSIBILITIESGift Processing & Database ManagementAccurately process all philanthropic gifts, pledges, and matching gifts in the donor database (Salesforce).Generate timely and personalized donor acknowledgment letters, tax receipts, and tribute notifications.Maintain data integrity by regularly updating donor records, contact information, and communication preferences.Pull financial reports, donor lists, and mailing lists for appeals and stewardship campaigns.Actively track obituaries of alumni and friends for the purposes of providing appropriate written acknowledgement to surviving family members, as well to keep alumni and friend records accurate.2. Event Coordination & LogisticsProvide logistical support for fundraising events, donor cultivation gatherings, and committee meetings when necessary.Manage event RSVP lists, check-in processes, and post-event follow-ups.3. Administrative SupportAttend meetings when appropriate with Advancement colleagues.Attend key Messmer events including its annual gathering, graduation ceremony, and golf outing.WORK ENVIRONMENT & PHYSICAL DEMANDSStandard office environment. Sitting and standing for an 8 hour workday.Ability to work occasional evenings and weekends for major fundraising events.We strive to attract and retain a highly skilled faculty and staff that can respond to the needs of our students and community. As a benefit-eligible Messmer employee, you will have access to a wide array of benefits, including:Life, health, dental, and vision insurance403b matching programFlexible spending or health savings accountsAnnual tuition reimbursement programQUALIFICATIONSEducation: Bachelor’s degree in communications, Business, Non-Profit Management, or a related field (or equivalent work experience).Experience: 1–3 years of experience in a non-profit fundraising, advancement, or administrative role.Technical Skills:o Proficiency with CRM/donor databases (Salesforce, Givesmart)o Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.Core Competencies:High level of discretion and integrity when handling confidential donor information.Strong project management skills with the ability to juggle multiple deadlines.Collaborative, positive, and enjoys contributing to team success.