ADVANCEMENT ASSISTANT, PART-TIME

Bancroft School; Worcester (MA); On-site; USD 27,552 - 34,440; Part time

Job summary

Bancroft School in Worcester, Massachusetts, is seeking a detail-oriented Gift Administration and Database Management specialist. In this role, you will manage donor data, produce reports, and assist with Advancement events, ensuring strong community engagement. The position requires excellent computer skills, confidentiality, and the ability to collaborate with various departments.

This role offers a competitive hourly salary range of $20 - $25 based on experience and education. Join a community committed to diversity and student empowerment.

Qualifications

• High proficiency in Google Suite and Microsoft Office.
• Strong integrity and work ethic.
• Exceptional accuracy and attention to detail.
• Discretion in handling confidential information.

Responsibilities

• Maintain database for gift entry and processing.
• Prepare donor reports and acknowledgment letters.
• Assist in the execution of Advancement events.
• Collaborate with departments for school functions.

Skills

Computer skills (Google Suite, Microsoft Word, Excel)

Data management

Attention to detail

Confidentiality

Tools

Blackbaud Raiser’s Edge

Job description

About Bancroft School

Bancroft School, a PreK–12 independent day school in Worcester, Massachusetts, is dedicated to empowering students through active, inquiry-based learning. Our academic program builds intellectual curiosity, critical thinking, and confidence, preparing students to make meaningful contributions to their communities and the world. With the guidance of exceptional educators, students engage deeply with one another, celebrate diverse perspectives, and develop the skills needed for lifelong learning and leadership.

Founded in 1900, Bancroft is situated on a beautiful 30-acre campus in a residential neighborhood just north of downtown Worcester—a thriving city with a rich history and a promising future. Our 460 students come from over three countries and over 70 cities and towns across Massachusetts, bringing a wide range of backgrounds and experiences that enrich our inclusive learning environment.

As Bancroft continues to grow and innovate under the leadership of Head of School Stephanie Luebbers, who began her tenure in July 2023, we remain committed to our mission and vision, guided by the strategic plan BluePrint125. Our goal is to be the first choice for families seeking an educational experience where every student is challenged, supported, and inspired to own their journey to mastery and independence in a community where they are truly known and valued.

Position Summary

Gift Administration and Database Management

• Primary gift entry specialist, maintaining the database and timely processing of all gifts and pledges
• Produce donor receipts and acknowledgement letters
• Prepare donor reports as required by the advancement and business offices, including donor lists for the annual report
• Respond to routine constituent inquiries
• Maintain and update constituent records accurately and promptly
• Develop policies and procedures for gift and data management
• Maintain accurate files and documentation

Advancement Office and Event Support

• Assist in the execution of Advancement events, including, but not limited to, Homecoming, Reunion, parent events, stewardship events, and alumni events
• Create event-related invitation lists and online registration forms
• Responsible for the production of office mailings, including mail merges and bulk mailing lists
• Responsible for the inventory of all office materials
• Work with the Director of Advancement to ensure budget adherence and planning
• Collaborate with other departments, divisions, and administrators to staff school functions and events
• Other duties and special projects, as assigned

Qualifications

• Excellent computer skills, including high proficiency in Google Suite and Microsoft Word and Excel; experience with Blackbaud Raiser’s Edge software strongly preferred
• High level of integrity and a strong work ethic
• Exceptional accuracy and attention to detail
• Discretion in dealing with confidential information

Bancroft seeks dynamic candidates who will be active participants in the community beyond the classroom, with an interest in supporting extracurricular activities in athletics, clubs, and other programs.

EEO Statement

Bancroft is committed to cultivating and sustaining a community that embraces differences and welcomes candidates who will add to the racial and cultural diversity of our community. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Description Overview

This job description provides a general overview of the role and is not an exhaustive list of all duties, responsibilities, or qualifications. Additional tasks may be assigned as needed to support the school’s mission and operations.

Compensation & Benefits

Bancroft School offers a competitive hourly salary range for this position of $20 - $25 per hour, determined by the scope of responsibilities, market benchmarks, and organizational considerations. Compensation is based on a variety of factors, including education, experience, skills, expertise, and internal equity. Final salary details will be provided upon an employment offer.