Advanced Medical Support Assistant

U.S. Department of Veterans Affairs; Danville (IL); On-site; USD 47,000 - 62,000; Full time

Job summary

The U.S. Department of Veterans Affairs in Danville, IL seeks an Advanced Medical Support Assistant (AMSA) in Care in the Community (CITC).

The AMSA provides specialized administrative support to Veterans within an interdisciplinary care delivery model, coordinating clinic schedules, referrals, and follow-ups. Responsibilities include coordinating appointments for community care, communicating with VA and non-VA providers, preparing documents, and ensuring readiness for patient visits.

Qualifications

• Specialized administrative support within a coordinated care model.
• Ability to review and adjust clinic appointment availability.
• Communicate with patient care teams and external providers as needed.

Responsibilities

• Coordinate clinic appointment scheduling for community care.
• Prepare and manage referral and release documents.
• Communicate with VA and non-VA providers to ensure continuity of care.
• Enter information into the electronic health record and monitor readiness for visits.

Skills

Administrative support

Interdisciplinary teamwork

Healthcare scheduling

Communication

Education

Transcript required

Tools

MyHealthyVet

Job description

• Department: Department of Veterans Affairs

The incumbent serves as a Advanced Medical Support Assistant (AMSA) in Care in the Community (CITC). S/he works at Veterans Affairs (VA) Illiana Health Care System, in Danville, IL.

Key Responsibilities

The AMSA provides specialized and expert administrative support to Veterans while working collaboratively in an interdisciplinary coordinated care delivery model (i.e. PACT, specialty clinics, and the Care in the Community programs). Work involves specialized administrative judgment and the flexible use of a wide range of clinical processes relating to access to care across the community.

Coordinates with the patient care team to review clinic appointment availability utilization to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics and makes adjustments as necessary.

Develop and/or maintain effective and efficient communication with the patient, interdisciplinary coordinated care delivery model teams, VA medical centers, and other agencies (e.g., assist with communication during the inpatient to outpatient discharge. Communicate with non-VA medical facilities; prepares correspondence for patients; manages a system for follow-up care such as new consults, tests, labs etc.).

and other duties assigned for the proper and timely treatment of patients. Maintains and coordinates appointment schedules for all community care consults. Communicates with community providers to ensure acceptance of VA patients and payments. Prepares any required pre-appointment documents including referral forms and release of information documents. Coordinates scheduling of appropriate level of care and documents scheduling efforts in the appropriate consult.

Obtains medical documentation from community providers ensuring coordination and communication regarding services rendered. Communicates with PACT teams regarding urgent requests or requests for further treatment for continuity of care. Coordinates internal and external care between customers and providers. Processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate.

Participates in team huddles and team meetings to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team. Enters appropriate information into the electronic record. Monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure. Manages patient systems to verify and validate accuracy and resolve issues.

Evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment. All other duties as assigned. Work Schedule: Monday to Friday, 7:30 am to 4:00 pm Telework: Not available Virtual: This is not a virtual position. Functional Statement #: 00792F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $47449 – $61684/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-28.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.