Administrative/ Procurement Assistant

Mindlance; Florham Park (NJ); On-site; USD 35,000 - 45,000; Full time

Job summary

A national recruiting company is seeking a junior administrative support candidate to assist with procurement tasks. This role involves processing purchase orders, negotiating with suppliers, and performing routine administrative duties. Ideal candidates will exhibit attention to detail and proficiency with Microsoft applications. The company values candidates eager to learn and grow in a supportive environment, making this an excellent opportunity for early career professionals.

Qualifications

• Experience under pressure and ability to handle multiple tasks.
• Strong proficiency in Microsoft applications essential.
• Detail-oriented with excellent data entry skills.

Responsibilities

• Support procurement fulfillment group with purchase orders.
• Research and negotiate with suppliers.
• Handle routine administrative tasks and invoice resolutions.

Skills

Ability to work under pressure

Attention to detail

Data Entry skills

Proficiency with Microsoft applications

Facilitating projects

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

The manager needs someone from an administrative assistant background, someone more junior that is willing to learn and grow.

Someone that doesn't mind ordering lunch but at the same time taking the opportunities to learn and take on projects that are given to gain experience in the procurement field.

Supports procurement fulfillment group, including processing of purchase orders, price changes and order confirmations. Creates purchase orders for the acquisition of materials. Researches, interviews, and negotiates with suppliers to obtain prices and specifications. Provides routine administrative support. Resolution of invoice errors. Interface with internal clients as appropriate. Scan contracts into Ariba contract workbench.

Qualifications

• Ability to work under pressure.
• Shows attention to detail.
• Excellent Data Entry skills.
• Proficiency with Microsoft applications (Excel, Word, PowerPoint, Outlook).
• Demonstrated strength in facilitating projects, multiple tasks and priority setting.

Requirements / Skill Level

• Basic – Requires a high school diploma or its equivalent with 0-2 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. Typically reports to a manager. A wide degree of creativity and latitude is expected.
• Intermediate – Requires a high school diploma or its equivalent and 2-5 years of related experience. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Typically reports to a supervisor or manager.
• Advanced – Requires a high school diploma or its equivalent and at least 5 years of related experience. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. May lead and direct the work of others. A wide degree of creativity and latitude is expected. Typically reports to a supervisor or manager.

Additional Information

All your information will be kept confidential according to EEO guidelines.