Admissions Support Center Specialist I

Pima Medical Institute; Mesa, Northern (AZ, KY); Hybrid; USD 25,000 - 29,000; Full time

Benefits offered by this job

ESOP

401(k) with match

Medical, dental, and vision coverage

Life and disability insurance

PTO and holidays

Tuition reimbursement

Job summary

Pima Medical Institute is seeking an Admissions Support Center Specialist to join our Mesa campus team on-site at our Corporate Support Center.

You will be the friendly voice connecting with prospective students and families, guiding them toward their educational goals and helping remove barriers to enrollment through empathetic service and accurate information.

Qualifications

• Exceptional verbal and written communication skills with a patient, customer-centric phone presence.
• Minimum of two years in call center, administrative, or customer service roles.

Responsibilities

• Answer incoming calls and make outbound calls to prospective students and families to schedule campus appointments.
• Provide accurate information about programs, admissions processes, and policies; reschedule appointments as needed.
• Perform outreach to missed appointments and assist with distributing program information and mailings.
• Maintain campus admissions calendars to ensure seamless scheduling for campus teams.
• Enter new leads into the CRM and document all interactions with applicants.

Skills

Communication skills

Empathy

Phone etiquette

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

CRM/lead management system

Job description

The Admissions Support Center (ASC) specialist, working in a fast paced and dynamic environment, is responsible for supporting PMI’s branch campuses by setting appointments for prospective students to discuss their education objectives.

Admissions Support Center Specialist (Full-Time)

Location: Mesa, AZ (Corporate Support Center) | 100% On-Site (Must Work In Office)

Type: Full-Time (40 Hours Per Week) | Non-Exempt

Schedule: Set weekly schedule within operational hours (includes evening coverage and approximately two weekend shifts per month)

Department: Support Center / Admissions

Compensation: $17.84-21.40 per hour

Position Summary

Are you a great listener with a passion for helping others? Do you thrive in a dynamic, customer-focused environment? Pima Medical Institute is seeking an Admissions Support Center Specialist to join our team on-site at our Mesa Support Center.

In this role, you will be the friendly voice on the other end of the line, connecting with prospective students and their families to guide them toward their educational goals. If you can combine empathetic customer service with active listening to help set appointments and remove barriers for future healthcare professionals, this is the role for you.

Key Responsibilities

Student Engagement & Communication:

• Connect with Compassion: Answer incoming calls and make outbound calls to prospective students and families using an empathetic approach to answer questions and schedule campus appointments.
• Supportive Guidance: Provide accurate, encouraging information regarding school programs, policies, and admissions processes; reschedule appointments as needed to keep students on track.
• Outreach & Follow-Up: Perform outreach to missed appointments to encourage rescheduling; assist with distributing program information and prospective applicant mailings.

Systems & Calendar Management:

• Calendar Accuracy: Maintain campus admissions calendars to ensure seamless appointment scheduling for campus teams.
• Lead Tracking: Add new leads into the student contact management system (CRM) and maintain detailed records of all calls, inquiries, and student interactions.
• Reporting & Collaboration: Review lead, appointment, and enrollment reports; collaborate with call center peers to continuously refine customer service standards.

Minimum Requirements

• Work Location: Must be able to work 100% on-site at our Mesa, AZ corporate office location.
• Education: High school diploma or equivalent required (Associate or Bachelor's degree preferred).
• Experience: Minimum of two (2) years of call center, administrative, or customer service experience (an equivalent combination of education and experience will be considered).
• Communication Skills: Exceptional verbal and written communication skills with a patient, customer-centric phone presence.

Preferred Qualifications

• Prior sales, admissions, or higher education experience.
• Practical experience using a CRM or lead management system.

Compensation & Employee Benefits

• Hiring Range: $17.84-21.40 per hour.
• Employee Ownership: Employee Stock Ownership Plan (ESOP) - build equity in your future.
• Retirement: 401(k) Plan with up to a 10% Employer Match.
• Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.
• Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.
• Work-Life & Growth: Paid Time Off (PTO), Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness rewards.