Admissions Specialist III / AS1362P

Mississippi Gulf Coast Community College; Hattiesburg (MS); On-site; USD 35,000 - 47,000; Full time

Job summary

Mississippi Gulf Coast Community College is seeking an Admissions Specialist III to assist the Director of Admissions and Records with admissions operations and related administrative duties. You will manage document intake, review records for accuracy, and support orientation, registration, and graduation activities.

The role requires an Associate's degree and at least two years in an office setting, with strong PC and MS Office skills, plus excellent organizational and communication abilities.

Qualifications

• Associate's degree in Business and Office Technology or related field from a regionally accredited institution.
• At least two years of work experience in an office setting.
• Proficiency with personal computers and Microsoft Office.
• Strong organizational and written and verbal communication abilities.

Responsibilities

• Assist the Director of Admissions and Records with all aspects of admissions operations.
• Perform document intake by scanning admissions documents and updating student records.
• Verify and post transcripts to student accounts.
• Process compliance documentation for concurrently enrolled high school students and communicate with staff regarding student status.
• Assist with admissions applications processing and orientation/registration activities.
• Respond to admissions-related inquiries via email and phone.

Skills

Office administration

MS Office

Communication skills

Organizational skills

Education

Associate's degree in Business and Office Technology

Bachelor's degree (desirable)

Tools

Perceptive Content

Banner

Job description

This Position is for an Admissions Specialist III with a public university located in Gulfport, MS.

Job Description: This position assists the Director of Admissions and Records with all aspects of admissions operations and performs the administrative duties required of the role.

Job Duties

• Perform document intake by scanning admissions documents into Perceptive Content, updating student records in Banner, and reviewing files to ensure accuracy and completeness.
• Verify and post transcripts to student accounts.
• Process compliance documentation for concurrently enrolled high school students and communicate regularly with designated staff regarding student status.
• Review assigned reports (e.g., missing items, non-compliant lists) regularly and notify students of outstanding requirements in a timely manner.
• Complete internal and external records requests and ensure proper delivery.
• Distribute all forms necessary for the admissions process.
• Assist with processing admissions applications as directed.
• Conduct initial review of residency documentation and forward to appropriate personnel for final determination.
• Support the coordination and execution of Admissions Office functions, including orientation, registration, and graduation.
• Assist with audit preparation related to enrollment and admissions.
• Prepare reports and memos as assigned.
• Respond to admissions-related inquiries via email and phone.
• Assist with general office functions, sharing responsibilities with other Admissions staff at both campus and district level.
• Maintain effective working relationships with students, campus personnel, and the community.
• Maintain knowledge of and comply with the Family Educational Rights and Privacy Act (FERPA) and all college policies and procedures.
• Participate in professional development activities to enhance job performance.
• Perform other duties as assigned by the Director of Admissions and Records.

Mandatory Qualifications

(M1) Minimum of an Associate's Degree in Business and Office Technology or a related field from a regionally accredited institution of higher learning.

(M2) Minimum of two (2) years of work experience in an office setting.

(M3) Proficiency in the use of personal computers and Microsoft Office.

(M4) Strong organizational skills and effective written and verbal communication abilities.

Desirable Qualifications

(D1) Bachelor's degree from a regionally accredited institution of higher learning.

(D2) Experience working in an Office of Admissions & Records or another Student Services area in a postsecondary setting.

(D3) Experience with Perceptive Content or other document imaging software.

(D4) Proficiency with Banner or other student information systems software.

(D5) Experience maintaining student records and knowledge of FERPA guidelines.

EEO/Compliance

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address [e-mail].

The College

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, The Bryant Center at Tradition, Biloxi, MS; Advanced Manufacturing and Technology Center, Gulfport, MS; Haley Reeves Barbour Maritime Training Academy, Pascagoula, MS; Naval Construction Battalion Center, Gulfport, MS; Keesler Center, Biloxi, MS; The West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
Stat and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.