Administrative Assistant, Maintenance

Mississippi Gulf Coast Community College; Gulfport (MS); On-site; USD 32,000 - 45,000; Full time

Job summary

Mississippi Gulf Coast Community College seeks an office administrator for the Maintenance Department. You will support the Superintendent and team, maintain records, prepare correspondence and manage office operations.

Responsibilities include filing, supply management, requisitions in Banner, PO entry, and coordinating communications with campus staff and vendors. A strong attention to detail and professional communication are essential.

Qualifications

• Associate degree in Business/Office Tech or related.
• Minimum 2 years’ experience in a business-related area.
• Proficiency in a word processing program.
• Effective communication with college personnel and the public.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Must have and maintain a valid MS driver’s license.

Responsibilities

• Maintain accurate records and prepare correspondence for Maintenance Department.
• Maintain and order departmental office supplies and assist with requisitions in Banner.
• Enter PO requisitions and monitor expenditures.
• Maintain a filing system and handle incoming calls and messages.
• Coordinate communications with campus personnel and vendors.

Skills

Word processing

Microsoft Excel

Communication

Record keeping

Driver's license

Education

Associate Degree in Business & Office Technology

Tools

Banner software

Work Order system (School Dude)

Job description

Responsible for ensuring smooth operation of the Maintenance Department office by maintaining accurate records, preparing correspondence and assisting the Superintendent and Assistant Superintendent as requested.

Job Duties

• Work under the supervision of the Superintendent and Assistant Superintendent of Physical Plant.
• Perform all duties assigned in a timely manner.
• Responsible for adhering to established procedures.
• Maintain a log of all incoming phone calls, relaying messages as necessary.
• Maintain and order departmental office supplies.
• Order supplies for Housekeeping and Maintenance as needed.
• Maintain an accurate and complete filing system.
• Utilize radio system to contact, inform, relay and co-ordinate communications with campus personnel to provide timely information.
• Maintain a campus activity file and ensure that appropriate personnel are aware of campus functions.
• Report any issues that could be of concern to the Superintendent or Assistant Superintendent immediately.
• Work with contractors, subcontractors, and other vendors as assigned.
• Maintain an on-call list for maintenance employees.
• Enter requisitions for PO’s in Banner as needed.
• Monitor expenditures.
• Type letters, reports, minutes from rough drafts.
• Ensure work orders are generated for all maintenance requests and maintain work order files.
• Maintain work hour records for Maintenance, Grounds, and Housekeeping personnel.
• Assist with Shipping/Receiving in the absence of the S/R Clerk.
• Must maintain a valid MS driver’s license.
• Maintain effective working relationship with campus personnel, students, and community.
• Work with other college personnel as assigned.

Mandatory Qualifications

(M1) Minimum of an Associate Degree in Business and Office Technology or related area.
(M2) Minimum of 2 years’ experience in business related area.

(M3) Proficiency in an applicable word processing program.

(M4) Must be able to communicate effectively with college personnel at all levels and with the general Public.
(M5) Proficient using Microsoft Suite (i.e. Excel, Word, PowerPoint, Outlook).

(M6) Must have and maintain a valid MS driver’s license.

Desirable Qualifications

(D1) Experience in an educational environment.

(D2) Experience using Banner computer software.

(D3) Experience using a Work Order type system, such as School Dude, etc.

EEO Statement

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address [e-mail].

The College:

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, The Bryant Center at Tradition, Biloxi, MS; Advanced Manufacturing and Technology Center, Gulfport, MS; Haley Reeves Barbour Maritime Training Academy, Pascagoula, MS; Naval Construction Battalion Center, Gulfport, MS; Keesler Center, Biloxi, MS; The West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.

Classification

Classification Staff

Open Date

Open Date 08/19/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

For more information on the position, please contact (Name, Address, Phone, and Email):

Brian Breland
Superintendent of Physical Plant – Harrison County

Gulfport, MS 39507

228-897-3821

[e-mail]

Supplemental Questions

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