Admissions Specialist Data Entry

Notre-Dame-of-Maryland-University; Baltimore (MD); On-site; USD 18,000 - 24,000; Part time

Benefits offered by this job

Comprehensive medical plan

Dental plan

Vision plan

Flexible spending accounts

Retirement plan (TIAA)

Job summary

Notre Dame of Maryland University in Baltimore seeks an Admissions Specialist Data Entry for part-time processing of prospective student information through the CRM (Liaison EMP) and SIS (Colleague). The role emphasizes accurate data entry, timely communications with admissions staff, and coordination of materials to support admissions decisions.

The position requires a Bachelor's degree or equivalent experience, strong Excel/Office skills, and the ability to work evenings or Saturdays as

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum one year in a fast-paced office with database proficiency.
• Strong writing and speaking skills; ability to handle confidential information.
• Ability to organize, prioritize, and work independently or in a team.
• Proficiency with MS Excel, Access, PowerPoint, Word and email.

Responsibilities

• Process admission applications from inquiry through completion in CRM SIS.
• Input and update prospective student data in CRM, SIS and supporting software.
• Track and coordinate materials from sources like Parchment and NSC.
• Communicate with admissions counselors about missing documents and status.
• Ensure timely review and decisions; manage departmental email inbox.
• Assist in data integrity and security across systems.
• Identify system issues and help troubleshoot with AVP.
• Streamline workflows and automate processes in admissions review.
• Collaborate with Financial Aid, Registrar and Business Office as needed.
• Perform related duties and support the team as required.

Skills

Detail oriented

Writing skills

Communication

Organizational skills

Teamwork

Education

Bachelor's degree

Tools

MS Excel

MS Access

PowerPoint

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admissions Specialist Data Entry

Part Time Baltimore, MD, US

7 days ago Requisition ID: 1490

Salary Range: $20.00 To $20.00 Annually

Basic Function

The admissions specialist is responsible for processing prospective student information from inquiry through application completion in the CRM (Liaison EMP) and SIS (Colleague).

I. Essential Functions

• 1. Responsible for day-to-day admission application processing.
• 2. Input and update information for prospective students into CRM, SIS, and supporting software systems.
• 3. Track, research, and coordinate supporting application materials from various sources, including Parchment, National Student Clearinghouse, etc.
• 4. Communicate with admissions counselors/enrollment managers throughout the admissions process regarding missing application materials and other application related topics.
• 5. Communicate with team members to ensure that all applications are reviewed and decisions are rendered within the timeframes communicated to applicants.
• 6. Manage a departmental specific email inbox including responding to messages and referring program-specific academic and admissions questions to the appropriate stakeholders.
• 7. Help to ensure that decision information is accurately represented within all appropriate systems.
• 8. Communicate potential systems issues to the AVP and assist with troubleshooting issues.
• 9. Proactively contributes toward streamlining application workflows and automating current and future processes with special focus on the application review process.
• 10. Reinforce policies and procedures to maintain consistency of admission processes and collaborate with the team to recommend, test, evaluate system modifications and upgrades to improve operations processes and ensure data integrity and security.
• 11. Collaborate with various student affairs departments (Financial Aid, Registrar's Office and Business Office) to assist with student matriculation and maintain compliance with established policies and procedures.
• 12. Performs such similar, comparable or related duties as may be assigned or required.

II. Qualifications

Knowledge: Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Experience: Minimum one year of work experience in a fast-paced office environment that required database proficiency and advanced computer software skills such as MS Excel, Access, PowerPoint, Word and business email.

Skills/Aptitude: Must be extremely accurate and detail oriented; must be able to learn the university's computer software systems. Must be able to understand and work within legal guidelines governing release of confidential information. Good writing and speaking skills required. An ability to organize and prioritize work effectively with other members of the team and the college community is a must. Must have a quality service orientation and be able to work independently as well as part of a team.

Working Conditions: Normal office environment. PC, copy machine, and scanner. Large amount of work on computer. Required to work some evenings and select Saturdays.

Additional Information

• Comprehensive medical, dental and vision plan.
• Flexible spending accounts for health and dependent care expenses
• Retirement Plan through TIAA
• University paid Life & Accidental Death & Dismemberment policy, and Short and Long Term Disability
• Tuition Remission and Tuition Exchange
• Generous Paid Time Off
• 14-16 Paid Holidays each year

Training Requirements:

1. Preventing Exposure to Bloodborne Pathogens

2. FERPA

3. Title IX

4. Hazard Communication Right to Know

5. Active Shooter

6. Workplace Injury Prevention

7. Mision Orientation

Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, color, creed, disability, genetic information, marital status, national or ethnic origin or ancestry, race, religion, sex (including pregnancy, sexual orientation, or gender identity or expression) or veteran status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Title IX/504/ADA Coordinator, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.

For all other employment inquiries, please contact the Office of Human Resources at 410-532-5898 or [e-mail] . Notre Dame of Maryland University is an EEO employer.

Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.

For all other employment inquiries, please contact Human Resources at 410-532-5898 or [e-mail]. Notre Dame of Maryland University is an EEO/AA employer.