ADMISSIONS SPECIALIST

ADP, Inc.; Tooele (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) Company Paid

401(k) Matching

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Tuition Reimbursement

Paid Time Off

Accidental Insurance

Critical Illness Insurance

14 Paid Holidays

Job summary

NAT-SU Healthcare is seeking an experienced Behavioral Health Admissions Specialist to manage intake screenings, gather documentation, and coordinate admissions with clinical and support teams. The role requires strong communication, empathy, and familiarity with intake procedures, including Medicaid processing.

The position involves front office management, collaboration with case management and outside agencies, and scheduling admissions while ensuring a compassionate, organized intake

Qualifications

• At least 18 years old.
• Minimum of 2 years in healthcare or behavioral health, esp. admissions/intake.
• Effective communication in high-stress situations.

Responsibilities

• Answer inquiry calls from potential clients and conduct intake screenings.
• Coordinate with case management and medical team to ensure smooth admissions.
• Submit client information to clinical directors for approval and notify program managers.
• Maintain front office appearance and respond to emails promptly.
• Coordinate intakes and transportation for new clients; complete Medicaid applications.
• Attend meetings and training to stay updated on best practices in admissions.

Skills

Communication

Empathy

Intake procedures

EHR experience

Microsoft Office

Medicaid applications (out-of-state)

Substance Abuse knowledge

Native American preference

Tools

EHR systems

Microsoft Office Suite

Job description

NAT-SU Healthcare has an immediate need for an experienced Behavioral Health Admissions Specialist. The ideal candidate will be compassionate and naturally helpful with a general understanding of the intake process and experience in the behavioral health industry.

Job Description & Required Qualifications

• ClientCommunication:
  • Answer inquiry calls from potential clients.
  • Conduct intake screenings and gather necessary documentation.
  • Make follow-up reminder calls to potential clients.
  • Notify clients of approval, provide information on what to bring, and schedule an admission date.
  • Maintain communication with clients and stakeholders as clients travel to the program.
• Collaboration and Coordination:
  • Work closely with the case management and medical team to ensure a smooth and supportive intake experience.
  • Collaborate with the business development team to coordinate intakes and maintain strong partnerships with outside agencies.
  • Navigate detox placements when necessary, coordinating with detox facilities and ensuring a seamless transition.
• Administrative Responsibilities:
  • Track potential clients, monitor online applications as they come in, and maintain detailed records.
  • Submit potential client information to clinical directors for approval.
  • Notify program managers and clinical directors of upcoming admissions.
• Facility Management:
  • Maintain the appearance and professionalism of the front office, ensuring a welcoming environment for clients and visitors.
  • Stay on top of email communications, responding promptly to inquiries and coordinating with relevant departments.
• Logistics and Follow-Up:
  • Coordinate intakes and transportation for new clients.
  • Complete initial intake paperwork and out-of-state Medicaid applications with new clients as needed.
  • Track discharges and available beds, ensuring accurate reporting to the team.
  • Maintain consistent communication with stakeholders regarding future potential clients.
• Training and Development:
  • Attend meetings and training as needed to stay updated on best practices in admissions and behavioral health.
  • Other assignments as necessary.

Required Qualifications and Preferences

• At least 18 years old
• Minimum of 2 years of experience working in a healthcare or behavioral health setting, preferably in admissions, intake, or a related role
• Demonstrated ability to communicate effectively and empathetically with clients, families, and stakeholders, particularly in high-stress situations.
• Familiarity with intake procedures, including conducting screenings, gathering documentation, and completing necessary paperwork, with experience in out-of-state Medicaid applications being a plus.
• Minimum of 2 years of experience using electronic health records (EHR) systems, Microsoft Office Suite, and other relevant software for tracking and managing client information.
• Preferred knowledge of Substance Abuse
• Native American preference

To comply with the Rehabilitation Act of 1973’s essential physical, mental, and environmental requirements, employees must be able to successfully perform all functions of their job with minimal supervision.

Work Hours

Monday – Friday 40 hours per week.

Benefits

• 401(k)Company Paid
• 401 (k) Matching
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Tuition Reimbursement
• Paid Time Off
• Accidental Insurance
• Critical Illness Insurance
• 14 Paid Holidays