Admissions Specialist

Providence Cristo Rey High School; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Providence Cristo Rey High School in Indianapolis seeks an Admissions Specialist to support recruitment and marketing efforts. The role focuses on assisting with phone outreach, coordinating Shadow Days, and supporting ongoing follow-up with prospective students throughout the recruitment and enrollment seasons.

The Admissions Specialist will articulate the school’s mission to students, parents/guardians, and educators, and will collaborate with the admissions team to host events and maintain

Qualifications

• Assist in recruitment and marketing efforts for PCRHS.
• Plan and execute Shadow Days and admissions events.
• Track prospective students and follow up during recruitment season.
• Articulate the school’s mission to students and families.

Responsibilities

• Plan and execute admissions events such as Open House, Shadow Days, and orientation.
• Coordinate Shadow Days with hosts and families, including scheduling and materials.
• Upload and maintain applicant records in FinalSite.
• Purchase and prepare supplies for events and outreach.
• Represent PCR at internal and external recruitment events.
• Coordinate enrollment appointments with the admissions team.
• Maintain records of inquiries, applications, and admitted/declined students.
• Collaborate with feeder schools and transportation to arrange Shadow Day visits.
• Maintain clear records in FinalSite and ensure data accuracy.
• Remain seated or standing at a desk or computer for extended periods.
• Light lifting of office materials (up to 10–20 lbs) when needed.

Skills

Communication

Decision Making

Initiative

Time Management

Education

Bachelor’s Degree preferred

Job description

About Providence Cristo Rey High School

Providence Cristo Rey High School is a Catholic, coeducational, college preparatory high school in Indianapolis, IN. We are one of 42 (and counting) Cristo Rey Network high schools. The Cristo Rey Network is the only network of high schools in the country that integrates four years of rigorous college preparatory academics with four years of professional work experience through the Corporate Work Study Program. PCRHS has 95+ corporate partners located in Indianapolis and Carmel. Cristo Rey Network schools empower students from underserved, low-income communities to develop their minds and hearts to become lifelong contributors to society.

Company Fit

Providence Cristo Rey High School seeks to attract, develop and retain high quality Team Members who are committed to model and teach the school’s Catholic and Providence values. Consistent with the school’s Mission Statement, and CORE values of Love, Mercy and Justice. See the full details of these values in the Team Member Handbook.

Job Summary

The role of the Admissions Specialist is to assist in the recruitment and marketing efforts of Providence Cristo Rey High School. As a member of the Admissions Team, this person is responsible for assisting with phone calls and additional projects to support the admissions team’s efforts. The Admissions Specialist will aid with the planning and execution of Shadow Days and other admissions events and will support the ongoing tracking and student follow up of prospective students throughout the recruitment and enrollment seasons. The Admissions Specialist must be able to articulate the mission and programs of Providence Cristo Rey High School to students, parents/guardians, and educators.

Job Responsibilities

• Assist in the planning and execution of PCR admissions events including but not limited to Open House, Parent Information Nights, You Make a Difference Awards, Art Showcase, New Lobos Night, Shadow Days, and New Parent Orientation
• Assist in coordination and execution of shadow days by training and communicating with Shadow Hosts, purchasing lunches, greeting families, hosting tours, conducting student interviews, preparing materials, and conducting timely follow up after visits
• Participate in uploading records for students who have applied to PCRHS in FinalSite
• Purchase and prepare supplies for events and community outreach efforts
• Act as an ambassador to PCR at both internal and external recruitment events
• Facilitate enrollment appointments for prospective students in coordination with other members of the Admissions team
• Maintain record of inquiries, applications, shadow students, accepted students, and students who decline admittance to PCR
• Collaborate with feeder schools and the transportation department to arrange group Shadow Day visits
• Assist in maintaining accurate and clear records in FinalSite
• Ability to remain in a stationary position (seated or standing) for extended periods while working at a desk or computer.
• Frequent use of hands and fingers for typing, data entry, and handling documents.
• Visual acuity to read and process printed and digital information.
• Ability to lift and carry light office materials (typically up to 10–20 lbs).
• Capacity to concentrate and manage multiple tasks in a busy office environment

Competencies Required

These items are a high level overview of competencies for full details see annual review form

Communication: Highly skilled in written and verbal communications including proofreading, editing, and interpersonal skills

Decision Making: Seeks out and considers relevant information; makes sound decisions based upon analysis, experience, and judgment

Initiative and Flexibility: Demonstrates initiative, seeks out additional responsibility, identifies problems and solutions; thrives on new challenges, and adjusts to unexpected changes

Relationship Building: Encourages cooperation, demonstrates interpersonal skills, establishes/maintains productive, respectful working relationships

Accountability: Accepts responsibility for work: monitors progress and results; while maintaining confidentiality

Time Management: Ability to remain organized and on schedule for all deadlines.

Drives Quality and Excellence: Is self-directed, resourceful, and creative in meeting job objectives, while following through on commitments

Mission Alignment: A personal alignment with the mission of Providence Cristo Rey High School

Trust: Fosters a strong foundation of trust among team members to help create positive communication and community throughout the organization

Outcomes/Measures of Success over next 12 months

1. Assist the Admissions team in recruiting and enrolling an incoming class of 90 freshmen
2. Host at least 250 shadow students over the course of the recruiting season
3. Create a seamless Shadow Day experience in collaboration with the admissions and academic departments

Additional Education/Knowledge/Skills Requirements

• Professional to native proficiency in Spanish and English preferred
• Bachelor’s Degree preferred