Admissions Specialist

Bradford Health Services; Birmingham (AL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Domestic partner coverage

Mental health support

Pet insurance

Student loan repayment

401(k) plan

Generous PTO

Part-time benefits

Job summary

Bradford Health Services in Birmingham, AL is seeking an Admissions Specialist to manage the intake process for behavioral health services, verify insurance, and ensure accurate, confidential records. You will serve as the primary contact for clients and families, guiding them through admission procedures and coordinating with clinical and administrative teams to streamline admissions and scheduling.

Required: high school diploma; healthcare experience preferred; familiarity with EHR systems and

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Experience in behavioral health settings or related healthcare environments.
• Proficiency in admissions documentation and data entry.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and HIPAA compliance.

Responsibilities

• Conduct thorough intake assessments and gather necessary documentation for admissions.
• Verify insurance coverage and eligibility for admissions.
• Maintain accurate and confidential records in compliance with policies.
• Communicate with clients, families, and providers to coordinate admission logistics.
• Collaborate with clinical staff to ensure timely placement and care planning.
• Monitor and update admission status in EHR.
• Resolve issues that delay admissions.

Skills

Healthcare admissions experience

Strong communication skills

Excellent organizational skills

HIPAA compliance knowledge

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Electronic Health Record (EHR) systems

Job description

About Company

At Bradford Health Services, we are committed to providing exceptional care to our patients while fostering a supportive and rewarding workplace for our employees. We believe that taking care of our team allows them to take better care of others.

Our Benefits Include

• Medical Coverage – Three new BCBSAL medical plans with better rates, improved co-pays, and enhanced prescription benefits.
• Expanded Coverage – Options for domestic partners and a wider network of in-network providers.
• Mental Health Support – Improved access to services and a new Employee Assistance Program (EAP) featuring digital wellness tools like Cognitive Behavioral Therapy (CBT) modules and wellness coaching.
• Voluntary Coverages – Pet insurance, home and auto insurance, family legal services, and more.
• Student Loan Repayment – Available for nurses and therapists.
• Retirement Benefits – 401(k) plan through Voya to help employees plan for the future.
• Generous PTO – A robust paid time off policy to support work‑life balance.
• Voluntary Benefits for Part-Time Employees – Dental, vision, life, accident insurance, and telehealth options for those working 20 hours or more per week.

At Bradford Health Services, we don’t just invest in our patients—we invest in our people.

About The Role

The Admissions Specialist plays a critical role in facilitating the intake process for individuals seeking behavioral health services. This position is responsible for managing all aspects of admissions documentation, ensuring accuracy, compliance, and confidentiality throughout the process. The specialist serves as a primary point of contact for prospective clients and their families, providing clear communication and support to guide them through admission procedures. By coordinating with clinical and administrative teams, the Admissions Specialist helps to streamline patient flow and optimize service delivery. Ultimately, this role contributes to the organization’s mission by ensuring timely and compassionate access to behavioral health care.

Minimum Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Experience working in behavioral health settings or related healthcare environments.
• Proficiency in admissions documentation and data entry.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and adhere to HIPAA regulations.

Preferred Qualifications

• Bachelor’s degree in healthcare administration, social work, psychology, or a related field.
• Familiarity with electronic health record (EHR) systems and insurance verification processes.
• Experience in customer service or patient advocacy within behavioral health.
• Knowledge of behavioral health terminology and treatment modalities.
• Certification related to healthcare admissions or behavioral health services.

Responsibilities

• Conduct thorough intake assessments and gather necessary documentation for behavioral health admissions.
• Verify insurance coverage and eligibility to facilitate smooth admission processes.
• Maintain accurate and confidential records in compliance with regulatory standards and organizational policies.
• Communicate effectively with clients, families, and healthcare providers to coordinate admission logistics and answer inquiries.
• Collaborate with clinical staff to ensure timely placement and appropriate care planning for incoming patients.
• Monitor and update admission status and documentation within electronic health record systems.
• Assist in resolving any issues or barriers that may delay or complicate the admission process.

Skills

Proficiency in admissions documentation ensures that all client information is accurately recorded and compliant with legal standards, which is essential for smooth processing and billing. Strong communication skills are employed to interact compassionately and clearly with clients, families, and clinical teams, facilitating trust and cooperation. Organizational skills are critical for managing multiple admissions simultaneously while maintaining meticulous records. Additionally, familiarity with healthcare software and insurance processes supports efficient verification and data management, reducing delays and improving overall patient experience.