Admissions Specialist

Burrell, Inc.; Kansas City (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Employee Assistance Program – 24/7

Mileage Reimbursement

Employee Discounts

Workplace Culture

Additional Perks & Benefits

Job summary

Burrell, Inc. is seeking an Admissions Specialist in Kansas City, MO. You will coordinate client admissions, manage referrals, and support billing and reporting, ensuring accurate documentation throughout the admission process.

You will collaborate with clinical teams and care managers to deliver high-quality service and a positive first impression for clients entering care, while handling sensitive information with confidentiality and care.

Qualifications

• High School Diploma or GED required.
• Knowledge of confidentiality laws in mental health and substance use treatment.
• Proficient with Word and Excel and basic computer skills.
• Strong verbal and written communication abilities.
• Capable of multitasking and meeting deadlines.
• Detail-oriented with strong organizational skills.
• Ability to build rapport with clients and visitors.
• Knowledge of program policies and regulations.

Responsibilities

• Coordinate client admissions and manage referrals with professionalism.
• Create welcoming experiences for new clients and maintain relationships with referral sources.
• Coordinate admissions processes including transfers and discharges.
• Maintain program census data and waiting lists per standards.
• Complete admission documentation (demographics, residency, etc.).
• Verify insurance information with care managers for accurate billing.
• Enter and maintain data in designated databases accurately.
• Support clinical staff with administrative tasks and chart preparation.
• Conduct chart reviews and resolve documentation deficiencies.
• Support operational and reporting needs as directed by leadership.

Skills

Confidentiality laws knowledge

Basic computer proficiency

Verbal and written communication

Multitasking and time management

Attention to detail

Rapport building

Policy and procedure knowledge

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Job description

Job Title: Admissions Specialist

Location: Kansas City, MO

Department: Recovery Services

Employment Type: Full-Time

Job Summary: Are you passionate about helping individuals begin their recovery journey and making a meaningful difference in the lives of others? As an Admissions Specialist, you will play a vital role in creating a welcoming and supportive experience for new clients while serving as a key member of our compassionate, collaborative team. This position offers the opportunity to build meaningful relationships, support life-changing services, develop expertise in behavioral health operations, work alongside dedicated professionals, and contribute directly to the success of our mission. We are seeking someone who is detail-oriented, organized, customer-focused, and committed to delivering exceptional service. The Admissions Specialist is responsible for coordinating client admissions, managing referrals, maintaining program census data, supporting reporting requirements, and ensuring accurate documentation throughout the admission process. This position works closely with clinical teams, referral sources, care managers, and the billing department to ensure timely, efficient, and high-quality service delivery while creating a positive first impression for clients entering care. This position offers…

Benefits

• Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
• Mileage Reimbursement – Company paid for work functions requiring travel
• Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition
• Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce
• Additional Perks & Benefits - Scroll down to bottom of this post to learn more

Key Responsibilities:

• Facilitate client screenings by phone or in person and guide individuals through the admissions process with professionalism and compassion
• Create a welcoming experience for new clients while building positive relationships with referral sources, clients, and team members
• Coordinate referrals, admissions, transfers, and discharges to support efficient client access to services
• Maintain program census information and waiting lists in accordance with applicable standards and service models
• Complete admission documentation, including demographic, financial, residency, and release-of-information forms within required timelines
• Collaborate with care managers and the billing department to verify insurance information and ensure accurate payer billing processes
• Enter, update, and maintain data within designated databases while ensuring accuracy and timeliness
• Assist clinical staff with administrative support, correspondence, forms, chart preparation, and documentation needs
• Conduct chart reviews, organize records, and resolve technical documentation deficiencies within established timeframes
• Support operational and reporting needs and perform other duties as assigned by leadership

Education, Experience, and/or Credential Qualifications:

• High School Diploma or General Equivalency Diploma (GED)
• Knowledge of confidentiality laws related to mental health and substance use disorder treatment
• Basic computer proficiency, including Microsoft Word and Excel
• Strong verbal and written communication skills
• Ability to manage multiple priorities, stay organized, and meet deadlines
• Exceptional attention to detail and accuracy
• Ability to establish rapport and create a welcoming environment for clients and visitors
• Knowledge of program policies, procedures, and applicable regulations

Additional Qualifications:

• Successful completion of a background check, including criminal history, driving record, and abuse/neglect screening
• Valid driver's license in state of residency with an acceptable driving record
• Must attain First Aid certification within three (3) months of beginning employment and maintain certification upon renewal
• Must attain CPR certification within three (3) months of beginning employment and maintain certification upon renewal
• Must complete Behavioral Management training within thirty (30) days of employment or first available class after start date
• Ability to demonstrate professionalism, customer service excellence, and sound judgment in a behavioral health environment

Physical Requirements

• Perform sedentary work requiring the exertion of up to 10 pounds of force occasionally and negligible force frequently to move objects
• Remain seated for extended periods throughout the workday
• Walk or stand occasionally as needed to perform job duties
• Use standard office equipment and computer systems regularly
• Perform tasks requiring attention to detail, visual concentration, and frequent keyboard use

Position Perks & Benefits:

• Paid time off: full-time employees receive an attractive time off package to balance your work and personal life
• Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
• Top-notch training: initial, ongoing, comprehensive, and supportive
• Career mobility: advancement opportunities/promoting from within
• Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness.

Keywords:

Admissions Specialist, Behavioral Health, Recovery Services, Client Intake, Patient Admissions, Customer Service, Medical Records, Census Management, Healthcare Administration, Referral Coordination

About Brightli

Brightli is on a Mission: A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients. As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace. We are an Equal Employment Opportunity Employer. Burrell Behavioral Health is a Smoke and Tobacco Free Workplace.

Brightli Snapshot

200 locations 4 states 19 subsidiaries and/or affiliates 5k+ employees