Admissions & Respite Coordinator

Oconomowoc Development Training Center of Wisconsin LLC; Town of Oconomowoc (WI); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

401(k) Plan

ESOP

Tuition Reimbursement

Health & Wellness

Job summary

Genesee Lake School is seeking an Admissions & Respite Specialist to assess and coordinate residential, day school, and Respite services. You will be the primary contact for prospective students and families, gathering and evaluating records, and guiding admissions decisions.

You will manage referrals, conduct interviews, and collaborate with multiple teams to ensure services meet individual needs and funding arrangements. Strong organization and communication are essential.

Qualifications

• Bachelor’s Degree in Education or Human Services required.
• 2 years of previous work experience in a human services field or education required.
• Proficient in Word and Excel.
• Familiarity with state regulatory requirements (e.g., DCF 52, DHS 83) and agency policies preferred.
• Must be organized, reliable, and able to work independently while coordinating with multiple team members.
• Must have some flexibility in schedule.

Responsibilities

• Responds to new and follow-up inquiries regarding GLS services by phone, email, fax, and social media.
• Serves as a primary contact and liaison for prospective students, families, referral sources, funders, and other stakeholders throughout the inquiry, assessment, admission, and service delivery processes.
• Gathers, records, and assesses information necessary to determine whether services and placement meet the individual’s needs (IEPs, records, evaluations, medical records).
• Enters referral information into client databases.
• Conducts visits to interview and observe students, on-site or virtual.
• Attends weekly Admissions Meetings and presents summaries, making admission recommendations.
• Monitors transfers, discharges, and admission wait list; reviews student information with team across education, health, social, programming needs.
• Coordinates information requested by programming, therapeutic, education staff and follows up to ensure obtained.
• Schedules and facilitates GLS tours and provides information for requested services (residential, educational, vocational, Respite).
• Assesses funding sources viability and ensures payment mechanisms before admission or service delivery.
• Coordinates all aspects of the GLS Respite Program (inquiries, acceptance, admission, documentation, scheduling, visits, check-in/check-out, discharges, transportation).
• Coordinates Respite scheduling and program-area placement with Residential staff considering availability and needs.
• Serves as a resource to Respite families regarding funding sources and access to community resources.
• Promotes and develops the Respite Program through outreach and marketing; maintains relationships with external stakeholders.
• Completes monthly Respite billing and reports and monitors utilization and trends.

Skills

Critical thinking

Assessment skills

Verbal & written communication

Customer service

Education

Bachelor’s Degree in Education or Human Services

Tools

Databases

Job description

Genesee Lake School is seeking an Admissions & Respite Specialist to assess and coordinate residential, day school, and Respite services. You will be the primary contact for prospective students and families, gathering and evaluating records, and guiding admissions decisions.

You will manage referrals, conduct interviews, and collaborate with multiple teams to ensure services meet individual needs and funding arrangements. Strong organization and communication are essential.