Admissions/Records Evaluator/Degree Auditor I

Los Rios Community College District; Sacramento (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Los Rios Community College District seeks a lead Admissions/Records Evaluator. The incumbent implements admission, transfer, and graduation requirements and leads classified staff across the Admissions/Records area.

Responsibilities include evaluating transcripts, resolving petitions with counselors, and maintaining the degree audit system and related data. Experience with ERP tools and degree maps is essential.

Qualifications

• Four years of experience related to the duties of the position.
• One year of college coursework may be substituted for one year of required experience.
• Education must be from an accredited institution.

Responsibilities

• Evaluates student transcripts for credit acceptability and for admissions and graduation; works with counselors to resolve graduation petitions.
• Uses ERP and degree planning software for data entry, transcript review, degree maps, and catalog data.
• Responds to requests; processes records, grades, and transcripts; supports degree audit processes and reporting.
• Oversees lead responsibilities for Admissions/Records and mentors classified staff.

Skills

Degree audit systems

Data entry

Policy interpretation

Education

One year of college coursework may be substituted for one year of required experience

Education must be from an accredited institution

Job description

Position Summary

A lead level class of the series. Incumbent implements admission, transfer, and graduation requirements of the District. Assists students in achieving degree or certificate objectives and resolves academic problems through interpretation of policies, rules and procedures of the area to which the position is assigned. incumb is normally assigned lead evaluation responsibilities for admissions, transfer, and graduation requirements in the admissions and records office. Assigned duties usually include lead responsibility of classified employees and require extensive knowledge of the policies, rules and procedures of the area to which the position is assigned. incumbent is assigned campus wide duties pertaining to degree audit catalog changes.

Typical Duties

Evaluates student transcripts for credit acceptability and for admissions and graduation; works with counselors to resolve graduation petitions; and distributes, explains, receives and checks for completion and accuracy of graduation and other petitions; use of enterprise resource planning (ERP) system software, including degree and certificate planning and evaluation related software tools for Admissions/Records data including but not limited to: data entry, retrieval of data, degree map maintenance, transcript review and printing, external transcript review and coursework data entry, and college catalog data; researches, interprets, and applies varied and complex policies, regulations, procedures and guidelines related to transfer credits and graduation requirements; compiles initial athletic eligibility; performs a variety of clerical and technical duties involving student registration, admissions, veterans' affairs, and records maintenance; performs a variety of public contact tasks; communicates with students, staff, and other individuals to disseminate or explain information; aids students in registration and admission procedures by giving information about admissions, credit transfer, and courses offered; prepares and maintains student files, reviews files, records, and other documents to obtain information to respond to requests; compiles and types reports; receives and accounts for various fees; processes records, posts and processes grades; processes and sends transcripts to students and colleges; types and files various notices and forms; composes and types letters and routine correspondence; answers telephone, responds to requests and delivers messages; receives and distributes mail; orders materials, supplies, and services; oversees the work of temporary classified staff.

Oversees and leads the work of other classified employees and temporary classified staff; composes and prepares graduation certificates, denial letters, and correspondence; processes Social Security number changes; works with counselors to resolve graduation petitions, obtain clarification on decisions, and resolve issues; verifies that students meet unit requirements, grade point average, and transfer rules for determined programs; compiles data for and prepares statistical and other reports on various registration, admission, veterans' affairs, and records for District and external agencies; prepares information for data processing from various source documents and checks for completion and accuracy.

Serves as the campus lead staff person on matters regarding the degree audit system, including analyzes and interprets the catalog relative to the degree audit system; formats and inputs degrees and certificates into the degree audit systems; produces student reports; assists in training users of the degree audit system including the entry of coursework into the system; collaborates with the instruction office on curriculum, articulation, and catalog updates; maintains the degree audit system and configuration; conducts testing and process improvement; serves as the main contact regarding degree audit systems and processes; engages with groups or committees to review initiatives for enhancement of programs and/or software designed to interact with degree audit.

Performs related duties as required.

Minimum Qualifications

EXPERIENCE: Four years of experience related to the duties of the position.

EDUCATION: One year of college level course work may be substituted for one year of required experience on a year-for-year basis.

Promotional: Three years of experience in Los Rios CCD performing Admissions/Records Evaluator I or two years of experience in Los Rios CCD as an Admissions/Records Evaluator II. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)

Education must be from an accredited institution.