Administrative Assistant I

Los Rios Community College District; California; Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

Los Rios Community College District is seeking an experienced Administrative Assistant to perform varied clerical tasks within established policies. The role supports administrators, coordinates calendars and travel, prepares materials, and assists with budgets and reporting.

The position involves preparing schedules, minutes, and routine correspondence, with attention to accuracy and confidentiality. Candidates should have college-level office coursework or equivalent experience and a

Qualifications

• Two years of experience related to the duties of the position.
• One year of college level business, office technology, or related coursework may be substituted for up to one year of the required experience.
• Promotional: One year of experience with Los Rios Community College District performing clerical duties.
• Equity-minded focus and understanding of diverse backgrounds in community college settings.

Responsabilités

• Assist administrator with office organization and procedures; implement systems to improve internal processes.
• Schedule meetings, conferences, and appointments; coordinate events and travel arrangements.
• Prepare materials for presentations, agendas, reports, and other documents; take minutes at meetings.
• Maintain calendars for managers and professional staff; assist with department budgets and reimbursements.
• Assist in preparing college catalogs, class schedules, and other publications; support various offices as needed.

Formation

One year of college level business, office technology, or related coursework

Description du poste

Position Summary

Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight. For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting.

Typical Duties

Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Perform related duties as required.

Minimum Qualifications

EXPERIENCE:Two years of experience related to the duties of the position.EDUCATION:One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience.Promotional: One year of experience with Los Rios Community College District performing clerical duties. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.Education Requirement:One year of education is equal to 30 semester units.)Education must be from an accredited institution.