Admissions/Records Evaluator/Degree Auditor I

Los-Rios-Community-College-District; California; On-site; USD 42,000 - 66,000; Full time

Job summary

Los Rios Community College District seeks an experienced Admissions/Records Evaluator II to lead evaluations of transcripts, degree progress, and graduation requirements across the district. You will interpret complex policies, assist students and counselors, and oversee staff and degree audit processes.

The role requires deep knowledge of district rules, clerical data entry, and collaboration with counselors to resolve petitions and ensure accurate degree maps and catalog updates.

Qualifications

• Four years of experience related to admissions/records.
• Education: One year of college coursework may be substituted for one year of related experience.
• Knowledge of district policies, rules and procedures governing admissions and records.

Responsibilities

• Evaluate student transcripts for credit acceptability and admissions/ graduation.
• Assist counselors to resolve graduation petitions and verify degree requirements.
• Oversee and lead the work of classified staff and temporary employees in Admissions/Records.
• Maintain degree audit system, catalog data, and degree/certificate mappings.
• Prepare and maintain student files and reports; respond to inquiries from students and staff.
• Coordinate with other offices on data processing and data integrity for admissions/records.

Skills

leadership

policy interpretation

communication

customer service

Tools

ERP systems

Degree audit software

Transcript data entry

Job description

A lead level class of the series. Incumbent implements admission, transfer, and graduation requirements of the District. Assists students in achieving degree or certificate objectives and resolves academic problems through interpretation of policies, rules and procedures of the area to which the position is assigned. incumbent is normally assigned lead evaluation responsibilities for admissions, transfer, and graduation requirements in the admissions and records office. Assigned duties usually include lead responsibility of classified employees and require extensive knowledge of the policies, rules and procedures of the area to which the position is assigned. incumbent is assigned campus wide duties pertaining to degree audit catalog changes.

Evaluates student transcripts for credit acceptability and for admissions and graduation; works with counselors to resolve graduation petitions; and distributes, explains, receives and checks for completion and accuracy of graduation and other petitions; use of enterprise resource planning (ERP) system software, including degree and certificate planning and evaluation related software tools for Admissions/Records data including but not limited to: data entry, retrieval of data, degree map maintenance, transcript review and printing, external transcript review and coursework data entry, and college catalog data; researches, interprets, and applies varied and complex policies, regulations, procedures and guidelines related to transfer credits and graduation requirements; compiles initial athletic eligibility; performs a variety of clerical and technical duties involving student registration, admissions, veterans' affairs, and records maintenance; performs a variety of public contact tasks; communicates with students, staff, and other individuals to disseminate or explain information; aids students in registration and admission procedures by giving information about admissions, credit transfer, and courses offered; prepares and maintains student files, reviews files, records, and other documents to obtain information to respond to requests; compiles and types reports; receives and accounts for various fees; processes records, posts and processes grades; processes and sends transcripts to students and colleges; types and files various notices and forms; composes and types letters and routine correspondence; answers telephone, responds to requests and delivers messages; receives and distributes mail; orders materials, supplies, and services; oversees the work of temporary classified staff.

Oversees and leads the work of other classified employees and temporary classified staff; composes and prepares graduation certificates, denial letters, and correspondence; processes Social Security number changes; works with counselors to resolve graduation petitions, obtain clarification on decisions, and resolve issues; verifies that students meet unit requirements, grade point average, and transfer rules for determined programs; compiles data for and prepares statistical and other reports on various registration, admission, veterans' affairs, and records for District and external agencies; prepares information for data processing from various source documents and checks for completion and accuracy.

Serves as the campus lead staff person on matters regarding the degree audit system, including analyzes and interprets the catalog relative to the degree audit system; formats and inputs degrees and certificates into the degree audit systems; produces student reports; assists in training users of the degree audit system including the entry of coursework into the system; collaborates with the instruction office on curriculum, articulation, and catalog updates; maintains the degree audit system and configuration; conducts testing and process improvement; serves as the main contact regarding degree audit systems and processes; engages with groups or committees to review initiatives for enhancement of programs and/or software designed to interact with degree audit.

Performs related duties as required.

EXPERIENCE: Four years of experience related to the duties of the position.

EDUCATION: One year of college level course work may be substituted for one year of required experience on a year-for-year basis.

Promotional: Three years of experience in Los Rios CCD performing Admissions/Records Evaluator I or two years of experience in Los Rios CCD as an Admissions/Records Evaluator II. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.

Education Requirement: One year of education is equal to 30 semester units.

Education must be from an accredited institution.

Applicants applying to this position are REQUIRED to complete and submit:

1. A Los Rios Community College District Application
2. Resume or Curriculum Vitae
3. Letter of Interest

Additional instructions:

• Applications submitted without all required documents listed above will be disqualified.
• Applications submitted with additional materials NOT requested will be disqualified.
• Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• Individuals who have completed college/university coursework at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States.
• Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators.
• ONLY copies of transcripts from a US College/University or Foreign Transcript Evaluation will be accepted. DO NOT include any foreign transcripts.
• Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts.

Do not submit additional materials that are not requested.