Admissions Processor I

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Florida Gulf Coast University is seeking an Admissions Processor I to handle undergraduate admissions applications, transcripts, test scores, and related correspondence. This entry-level role focuses on accurate data entry and file maintenance within the student records system.

The position requires attention to detail, ability to work independently and as part of a team, and a commitment to privacy and FERPA guidelines.

Qualifications

• This position requires a high school diploma and two years of full-time experience directly related to the job functions.
• Experience with data entry.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook) and adaptivetechnology.

Responsibilities

• Collects, reviews and verifies student admission applications, transcripts, and other related documents for admission to ensure they are authentic and in compliance with university policies and procedures and state and federal regulations.
• Inputs admissions data (transcripts, test scores, and personal data) into the system and reviews for accuracy.
• Creates, maintains, and manages files, records, and other data in student record system.
• Maintains a secure and confidential environment for student records and other data.
• Sets up transcripts and applications for transfer evaluation.
• Prepare and mail admissions packages as well as other recruitment and yield materials.
• Responds to residency inquiries in a timely manner and provides accurate information.
• Investigates and resolves problems related to transactions handled by the department.
• Assists with major admissions recruitment and yield events.
• Adheres to established standards on the use and protection of restricted data as outlined in FGCU Policy 3.042.

Skills

Data entry

Microsoft Office

Adaptivetechnology

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Admissions Processor I

Florida Gulf Coast University

Job Summary

The Undergraduate Admissions Processor I processes admissionsapplications, transcripts, test scores, and correspondence for new,re-enrolling, or undergraduate transfer students. This positionenters application data into the administrative softwaresystem.

Job Description

Typical duties may include but are not limited to:

• Collects, reviews and verifies student admission applications,transcripts, and other related documents for admission to ensurethey are authentic and in compliance with university policies andprocedures and state and federal regulations.
• Inputs admissions data (transcripts, test scores, and personaldata) into the system and reviews for accuracy.
• Creates, maintains, and manages files, records, and other datain student record system.
• Maintains a secure and confidential environment for studentrecords and other data.
• Sets up transcripts and applications for transferevaluation.
• Prepare and mail admissions packages as well as otherrecruitment and yield materials.
• Responds to residency inquiries in a timely manner and providesaccurate information.
• Investigates and resolves problems related to transactionshandled by the department.
• Assists with major admissions recruitment and yieldevents.
• Adheres to established standards on the use and protection ofrestricted data as outlined in FGCU Policy 3.042. Responsible forcompleting the 'Get Secure' training course annually.
  

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and two years offull-time experience directly related to the job functions.
• Experience with data entry.
• Experience operating a personal computer and proficient withMicrosoft Office (Word, Excel, and Outlook) and adaptivetechnology.
• Any appropriate combination of relevant education, experience,and/or certifications may be considered.

Knowledge, Skills & Abilities:

• Proven ability to think strategically and approach challengeswith creativity
• Demonstrated track record of reliability, meeting goals, andholding oneself accountable
• Strong interpersonal skills and experience working effectivelyacross teams
• Knowledge of general office procedures.
• Knowledge of clerical and administrative practices.
• Knowledge of admission rules and regulations, FERPA, anduniversity policies.
• Knowledge of and proficiency with Microsoft Office (Word,Excel, PowerPoint, Outlook) applications.
• Strong organizational skills and an ability to prioritize andcomplete simultaneous projects when numerous and competing demandsare involved.
• Ability to operate personal computers with proficiency andlearn new applications and systems.
• Ability to accurately prepare and maintain records, files, andreports.
• Ability to work successfully as both a member of a team andindependently with minimal supervision.
• Ability to interact in a professional manner with staff,faculty, students, and the community in a service-orientedenvironment.
• Ability to think critically and make clear, well-reasoned, andtimely decisions.
• Ability to interpret and apply laws, regulations, policies, andprocedures consistently.
• Ability to analyze and solve problems, draw valid conclusions,and/or develop appropriate alternatives where applicable.
• Ability to establish and maintain a good rapport withuniversity faculty, staff, students, and the general public.
• Ability to think critically and creatively, have a highstandard of integrity, and be motivated to incorporate bestpractices into the organizational structure.
• Ability to work under pressure and meet deadlines.

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open forfeedback and new ideas.
• Lead with integrity; consistently produce high-quality work;persevere to overcome obstacles to meet deadlines and achievedeliverables.
• Share information and insights thoughtfully; build partnershipsacross departments; communicate respectfully; support colleagues toachieve common goals.

Pay Grade 13

FGCU is a State University System of Florida member and an EqualOpportunity and Equal Access employer. All qualified applicantswill receive consideration for employment without regard to race,color, religion, sex, age, national origin, disability, orprotected veteran status.