Admissions Processing Representative

Palm Beach State College; Lake Worth (TX); Hybrid; USD 20,664 - 30,307; Full time

Benefits offered by this job

Remote or hybrid work arrangements

Job summary

Palm Beach State College is seeking an Admissions Processing Representative to handle student admissions and registration tasks, ensuring accuracy and providing clerical support. The role requires flexibility for nights and weekends and serves as a backup to other staff duties as needed.

Responsibilities include processing admissions, entering student data, and maintaining records, with a focus on accuracy, FERPA compliance, and proper document control in a collaborative Student Services

Qualifications

• High school diploma or GED is required.
• Some related experience in data entry or clerical support.
• Proficient with Microsoft Office or similar office suite.
• Excellent interpersonal, verbal, and written communication skills.
• Strong attention to detail and effective time- and task-management abilities.
• Knowledge of FERPA; compliance within 30 days of employment.

Responsibilities

• Process student admissions and registration documents in a timely manner.
• Enter new students into appropriate admissions or enrollment records.
• Review and revise reports and documents for accuracy and completeness.
• Administer and interpret policies regarding admission, re-admission, and late registration.
• Process residency documentation and enter transcripts into admissions records.
• Type, edit, and manage forms, reports, memos, and correspondence.
• Set up, organize, and alphabetize files and records; maintain up-to-date file systems.
• Identify and track document completeness; log documents received and completed.
• Assist with other job-related duties as assigned.

Skills

Interpersonal communication

Verbal communication

Written communication

Attention to detail

Time management

Task management

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Overview

Join the Student Services team at Palm Beach State College as an Admissions Processing Representative. The role involves processing student admissions and registration documents, ensuring accuracy, and providing clerical support for the department. The position requires flexibility in schedule, including nights and weekends, and serves as a backup to other staff duties as needed.

Responsibilities

• Process student admissions and registration documents in a timely manner.
• Enter new students into the appropriate admissions or enrollment records.
• Review and revise reports and documents for accuracy and completeness.
• Administer and interpret policies regarding student admission, re‑admission, and late registration.
• Process residency documentation and enter transcripts into admissions records.
• Type, edit, and manage forms, reports, memos, and correspondence using word processing programs.
• Set up, organize, and alphabetize files and records; maintain up‑to‑date file systems.
• Identify and track document completeness; log documents received and completed.
• Assist with other job‑related duties as assigned.

Qualifications

• High school diploma or GED.
• Some related experience in data entry or clerical support.
• Proficient with Microsoft Office or a comparable application suite.
• Excellent interpersonal, verbal, and written communication skills.
• Strong attention to detail and effective time‑ and task‑management abilities.
• Knowledge of the Family Educational Rights and Privacy Act (FERPA); must comply within 30days of employment.

Work Environment & Physical Demands

• Reach, grasp, stoop, bend, kneel, crouch, or crawl as needed.
• Stand for extended periods of time.
• Use a video display terminal and manual dexterity for fine motor tasks.
• Communicate information orally and in writing; proofread documents for accuracy.
• Work a fluctuating schedule, including nights, weekends, college closures, and extended hours during peak periods.

Pay & Benefits

• Minimum base pay: $15.80 per hour, potential adjustments based on education and experience.
• Potential remote or hybrid work arrangements.
• Wellness programs and stress‑management, nutrition, and meditation resources.
• Professional development opportunities, including leadership programs and workshops.
• 401(b) and 457 retirement investment plans.
• Health insurance, tuition assistance, and paid time off.

Equal Opportunity Employer

Palm Beach State College is an equal access, equal opportunity institution that complies with all state and federal laws granting rights to applicants for employment or admission to the College. The College prohibits unlawful discrimination on the basis of race, color, creed, ethnicity, national origin, gender, sexual orientation, age, religion, marital status, veteran status, disability, or pregnancy in any employment or educational program or activity. Veterans, service members, and their families receive preference and priority in hiring. Reasonable accommodations are available for qualified individuals with disabilities.