Admissions Processing Office Assistant

Colorado Mesa University; United States; On-site; USD 17,908 - 23,419; Part time

Job summary

Colorado Mesa University is seeking a student for a part-time Admissions Work Study role. You will handle data entry in the Admissions database, verify materials, and support recruitment activities in a fast-paced office environment.

The position requires being a current CMU student in good standing, with strong computer skills and attention to detail. Training will be provided, and the role offers on-campus work with flexible scheduling around classes.

Qualifications

• Must be a current student at Colorado Mesa University.
• Experience in an office setting preferred.
• Ability to work in Admissions environment and meet deadlines.

Responsibilities

• Work within the Admissions database, auditing the admissions process and maintaining the database with basic functions.
• Receive, verify, and process all pieces of the application file (admission form, transcripts, scores).
• Enter prospective student data from info cards from events.
• Load batch lists into Admissions database.
• Execute data entry and recruitment mailings and correspondence daily.
• Create/edit all student records in the Admissions database with accurate biographical data.
• Receive and process documents submitted by accepted applicants (immunizations, transcripts).
• Represent CMU Admissions professionally at all times.

Skills

Attention to detail

Team‑oriented

Self-motivated

Problem solving

Independent work

Deadline oriented

Education

CMU student

Tools

Microsoft Office

Campus database

Email

Job description

Work Study Preferred

Minimum Education and Experience: Experience in an office setting preferred. Must be a current student at Colorado Mesa University and be in good standing with the University.

Responsibilities

95% Data Entry

• Work within the Admissions database, including working with application supplementals, auditing the admissions process, and maintaining the database with basic functions.
• Receive, verify, and process all pieces of the application file, including but not limited to the application for admission, character recommendation, high school transcript, college transcript, and ACT/SAT score in Admissions.
• Enter prospective student data from info cards obtained through various on and off campus events.
• Load batch lists into Admissions database.
• Execute all of Admissions data entry, daily and event based recruitment mailings, and daily recruitment correspondence including daily tracker actions.
• Create/edit all student records in the Admissions database for both candidates and applicants, ensuring complete biographical and mailing data in each student record.
• Receive, verify, and process all pieces submitted by accepted applicants, including but not limited to the immunization forms and final high school transcripts.
• At all times and in all situations, represent CMU and the Admissions Department in a professional and friendly manner.

5% Front Office Support

• Operate campus telephone line to answer, screen, or forward calls, this includes: providing information, taking messages, or scheduling appointments.
• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.

Knowledge, Skills and Abilities

• Thoroughly understands the admissions strategy and procedures.
• Ability to use computers and basic programs (campus database, e‑mail, Microsoft Office, internet etc.).
• Ability to be self‑motivated and self‑managed to meet deadlines.
• Ability to plan and execute duties with attention to detail.
• Ability to problem‑solve and make reasoned decisions.
• Be able to meet deadlines, be flexible, and most of all be team‑oriented.
• Knowledgeable about basic university policies in the areas of housing, financial aid, parking, and academic programs.
• Ability to work independently and adapt to a variety of roles and environments.
• Ability to work in a fast‑paced environment with multiple demands.
• Ability to work with a team of admissions personnel in an office setting.
• Have critical thinking ability by using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Providing information to supervisors, co‑workers, and other admissions staff by telephone, in written form, email, or in person.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER

This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.