Admissions Operations & Communications Specialist

Harvard University; Cambridge (MA); Hybrid; USD 58,000 - 70,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Job summary

Harvard University’s Admissions Staff Assistant role in Cambridge, MA supports the Admissions team by handling inquiries, processing applications, and maintaining student records. The position involves coordinating events, travel logistics, and communications with applicants and faculty, ensuring timely and accurate service across admissions activities.

The ideal candidate will manage multiple priorities, handle confidential information, and work with systems like Slate, SharePoint, and Concur.

Qualifications

• Bachelor’s degree or equivalent combination of education, training and experience.
• Three or more years of progressively responsible administrative experience.
• Experience with databases and administrative systems.
• Strong verbal and written communication and editing skills.
• Ability to handle confidential student/applicant information.

Responsibilities

• Serve as the primary contact for prospective students and applicants via email and phone.
• Provide information on application procedures, deadlines, events and policies.
• Support admissions cycles by maintaining files, updating records, and generating reports.
• Assist with coordinating faculty interview processes and recruitment travel logistics.
• Edit admissions materials and maintain website content in coordination with the team.
• Support admissions committees and events, including room reservations and catering.

Skills

Administrative experience

Customer service

Communication

Editing/writing

Education

Bachelor’s degree or equivalent

Tools

MS Office

Slate

SharePoint

Concur

Job description

Harvard University’s Admissions Staff Assistant role in Cambridge, MA supports the Admissions team by handling inquiries, processing applications, and maintaining student records. The position involves coordinating events, travel logistics, and communications with applicants and faculty, ensuring timely and accurate service across admissions activities.

The ideal candidate will manage multiple priorities, handle confidential information, and work with systems like Slate, SharePoint, and Concur.