Admissions Officer - LATAM

Bayswater; United States; Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Learning opportunities

Friendly work environment

Multicultural team

Online networking with Bayswater team

Job summary

Bayswater Education is seeking a proactive Admissions Officer to join our central services team. You will manage applications from enquiry to arrival, handle group bookings, quotations, invoicing and payments, and maintain strong agent relationships across regions.

In this role you will coordinate with Sales, Partner Support and schools to ensure accurate processing, timely communications and revenue protection, while supporting continuous process improvements for a positive student experience.

Qualifications

• Experience in admissions, education administration, group bookings or international student recruitment.
• Experience coordinating group travel, educational programmes or accommodation arrangements preferred.
• Confidence handling invoices, payments and basic credit control processes.
• Strong communication skills in English.
• High attention to detail and accuracy; strong organisational skills.

Responsibilities

• Process individual and group applications accurately within timelines.
• Prepare quotations and coordinate availability, pricing and bookings.
• Manage group bookings including student lists, courses, accommodation and transfers.
• Liaise with agents, group organisers and schools to confirm arrangements.
• Prepare invoices, visa letters, accommodation confirmations and pre-arrival docs.
• Monitor payments and follow up on outstanding balances.
• Maintain booking information in the student management system.
• Provide booking and payment updates for regional forecasting and reporting.
• Support continuous improvements to admissions and group booking processes.

Skills

Communication skills

Attention to detail

Organisational skills

Payment processing

Admissions experience

Tools

Student management system

Finance systems

Job description

Bayswater Education is a vibrant network of global educational centres dedicated for over 75 years to educating and inspiring people through a life-changing educational experience. We’re passionate about growing communities of global thinkers and explorers, at home and abroad – whatever their story. We set up Bayswater Education because we want young people from every walk of life to get a buzz from discovering new cultures, exploring new flavours, and learning what’s out there. We think of them as global spirits, like ourselves.

We’re looking for a proactive and detail-focused Admissions Officer to join our central services department. This role works closely with Sales, Partner Support, Accounts Receivable and our schools to ensure applications are processed accurately, payments are tracked, and students and agents receive clear, timely communication.

You will play a key role in managing bookings from enquiry through to arrival, while helping to protect revenue and maintain strong agent relationships across the region.

Key Responsibilities:

Process individual student and group applications accurately and within agreed timelines.

Handle group enquiries, prepare quotations and coordinate with Sales and schools to confirm availability, pricing and booking requirements.

Manage group bookings, including student lists, course details, accommodation, transfers and other arrangements.

Liaise with agents, group organisers and schools to ensure group requirements are communicated clearly and arrangements are confirmed ahead of arrival.

Prepare and issue invoices, visa letters, accommodation confirmations and pre-arrival documentation for individual students and groups.

Monitor payment deadlines and follow up with agents and group organisers to ensure timely settlement of invoices.

Support with receipt allocation, tracking outstanding balances and escalating unpaid cases where required.

Coordinate on refunds, commission queries and overpayments, ensuring records remain accurate.

Maintain accurate and up-to-date individual and group booking information in the student management system.

Monitor shared inboxes and manage individual and group booking queries professionally and efficiently.

Work closely with Sales, Partner Support, Accounts Receivable and schools to resolve booking, operational or payment issues.

Coordinate changes to group bookings, ensuring relevant teams are informed and documentation is updated accordingly.

Provide booking and payment updates to support regional forecasting, group planning and operational reporting.

Support continuous improvements to admissions and group booking processes to ensure efficiency, accuracy and a positive customer experience.

Requirements:

Experience in admissions, education administration, group bookings or international student recruitment.

Experience coordinating group travel, educational programmes or accommodation arrangements would be an advantage.

Confidence handling invoices, payments and basic credit control processes.

Strong communication skills in English.

High level of attention to detail and accuracy.

Confidence working with databases and finance systems.

Strong organisational skills and the ability to coordinate multiple bookings, deadlines and stakeholders simultaneously.

Ability to manage multiple priorities across different time zones.

A proactive, solution-focused approach and confidence following up firmly but professionally on outstanding payments and booking requirements.

A collaborative mindset and willingness to support both individual and group admissions as business needs evolve.

Why Join Us

You’ll be part of a collaborative central team working across multiple countries and markets. The role offers exposure to admissions, finance processes, and agent relationship management, making it ideal for someone who enjoys both operational detail and international communication.

What we offer

• Great learning and development opportunities.
• Warm and friendly work environment.
• Working with a great multicultural team of professionals.
• Regular online networking and cross-departmental meetings with the Bayswater team based all over the world.

Bayswater is an equal opportunity employer that is committed to diversity and inclusion in the workplace.Our initiatives and strategies are dedicated to develop, attract and advance the most talented individuals regardless of their race, sexual orientation, religion, age, gender, disability status or any other dimension of diversity. We are committed to equal employment opportunity

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Salary: £11,400 per annum

Meet the team

Bayswater

Bayswater Education is a global network of educational centres with over 75 years of experience dedicated to providing life-changing educational experiences. The organization focuses on educating and inspiring young people from diverse backgrounds by fostering communities of global thinkers and explorers through cultural immersion, language learning, and international educational programs. Bayswater Education operates schools and programs that facilitate student exchanges, cultural exploration, and personal development across multiple locations worldwide. The company is committed to making quality international education accessible to students from every walk of life.