Admissions Enrollment Coordinator

HTC Global; Columbia (SC); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Health insurance

Paid time off

401(k) matching

Professional development opportunities

Job summary

HTC Global Services is seeking a Graduate Admissions Processing Specialist in Columbia, SC, for part-time hours (24 hours or less per week). You will support the graduate admissions lifecycle, manage applicant records in Banner/TargetX/BusinessCAS, and ensure compliance with FERPA and institutional policies.

The ideal candidate has 3+ years of enterprise systems experience, professional database work, and strong communication skills.

Qualifications

• 3+ years of experience with enterprise systems.
• Experience working with databases in a professional setting.

Responsibilities

• Monitor admissions email and respond to inquiries via phone, email, and in person.
• Enter, review, and maintain applicant records across Banner, TargetX, and BusinessCAS.
• Coordinate loading of documents from CAS and process incoming files.
• Navigate applicant records, materials, checklists, and statuses.
• Process graduate admissions applications and supporting documentation across university systems.
• Review transcripts and academic records for completeness and eligibility.
• Verify English proficiency documentation and international applicant requirements.
• Follow up on missing materials and prepare correspondence about admissions requirements and status.
• Maintain handling of student records and FERPA compliance.

Skills

Enterprise systems experience

Database experience

Strong communication skills

Attention to detail

Documentation and proofreading

Tools

Banner

Slate

PeopleSoft

Job description

Location: Columbia (SC) | Employment Type: Part Time - 24 hours or less per week | Job Level: T3 | Work Preference: Onsite at work location address | Job Code: 245957

Job Description:

Job Title : Graduate Admissions Processing Specialist

Position Overview

Support the graduate admissions lifecycle by ensuring accurate, timely, and compliant processing of applications, academic records, and supporting documentation. This role combines database management, application workflow coordination, academic record verification, and direct communication with prospective students across multiple university systems.

The successful candidate will help maintain the integrity of admissions records and support application processing in accordance with institutional policies and applicable regulatory requirements.

What You'll Do / Key Responsibilities

Monitor the admissions email account and respond to applicant inquiries through phone, email, and in-person communication.

Enter, review, and maintain applicant records across institutional platforms, including Banner, TargetX, and BusinessCAS.

Coordinate the loading of application documents from the Centralized Application Service (CAS) and process incoming files.

Navigate applicant records, application materials, review queues, checklists, statuses, and related records.

Process graduate admissions applications and supporting documentation across university systems.

Review transcripts and academic records for completeness, prior enrollment history, and admissions eligibility.

Evaluate and recalculate GPAs as needed.

Verify English proficiency documentation and international applicant requirements.

Follow up on missing application materials and prepare correspondence regarding admissions requirements, credential evaluations, and application status.

Execute specialized processing workflows and sub-routines for graduate programs and graduate student applications.

Maintain appropriate handling of student records, personally identifiable information, and institutional data, including applicable FERPA requirements.

Proofread, sort, file, and verify application information for accuracy and conformance with prescribed standards.

Understand how information flows through admissions systems and how application review actions may affect downstream processes.

Required Qualifications

3+ years of experience with enterprise systems.

Experience working with databases in a professional setting.

Preferred Qualifications

Experience with Banner, Slate, or PeopleSoft.

Additional Skills

Knowledge of standard vocabulary, spelling, grammar, punctuation, and usage.

Ability to use an alphanumeric keyboard and perform mathematical calculations.

Ability to follow oral instructions and read and understand written materials.

Effective oral and written communication skills.

Ability to establish and maintain effective working relationships.

Strong attention to detail when reviewing, verifying, and processing records and documentation.

What Makes HTC A Great Place To Build Your Future

HTC Global Services wants you to join our team. Come build new things with us and advance your career. At HTC Global, you'll collaborate with experts, work alongside clients, and be part of high-performing teams driving success together. You'll have long-term opportunities to grow your career and develop skills in the latest emerging technologies.

At HTC Global Services, our employees have access to a comprehensive benefits package. Benefits can include Group Health (Medical, Dental, and Vision), Paid Time Off, Paid Holidays, 401(k) matching, Group Life and Disability insurance, Professional Development opportunities, Wellness programs, and a variety of other perks.

Our success as a company is built on inclusion and diversity. HTC Global Services is committed to providing a workplace free from discrimination and harassment, where every employee is treated with dignity and respect. We celebrate differences and believe that diverse cultures, perspectives, and skills drive innovation and success. HTC is an Equal Opportunity Employer and a proud National Minority Supplier. We seek to empower each individual, fostering an environment where everyone feels valued, included, and respected.

At HTC Global Services, our culture is an embodiment of who we are - a value-led organizationcommitted to success of our people and customers.

• Hybrid and Workplace flexibility
• Work-Life-Balance
• Well-defined career development plan
• Rewards & Recognition program
• L&D focuses on upskilling
• Hands-on experience on Emerging Technologies and Digital Transformation
• Career Mobility programs