Admissions Director

Saba Health Care; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Saba Health Care is seeking an Admissions Director to oversee the end‑to‑end admissions process, from referrals through admission and ongoing resident liaison. This role focuses on eligibility, contract processing, and coordination with care teams to ensure smooth transitions.

The position requires 3–5 years in healthcare admissions, strong organizational and interpersonal skills, and experience with EHR systems.

Qualifications

• Bachelor’s degree in healthcare administration, business administration, or related field.
• 3–5 years of admissions experience in a healthcare setting, preferably skilled nursing.
• Proficiency in Microsoft Office and experience with EHR systems.
• Knowledge of Medicare, Medicaid and private insurance processes; understanding of relevant regulations.

Responsibilities

• Oversee the entire admissions process from referral to admission and coordinate facility tours.
• Ensure timely response to referral questions and maintain records of admissions.
• Evaluate residents for eligibility using clinical and financial criteria.
• Coordinate with housekeeping/maintenance to ensure rooms are ready for new admissions.
• Process and sign admission contracts; maintain up‑to‑date admissions documents.
• Follow up with new residents and families post‑admission to address concerns and ensure satisfaction.
• Maintain the referral tracker in real time for incoming referrals.
• Admit, transfer, and discharge residents in PointClickCare; send daily census and forecast.
• Manage the daily reception schedule and ensure coverage.

Skills

Organizational skills

Communication

Interpersonal skills

Microsoft Office

EHR systems

Medicare/Medicaid knowledge

Education

Bachelor’s degree in healthcare administration or related field

Tools

PointClickCare

Job description

Admissions Director Job Description

Responsibilities

1. Admissions Management

• o Oversee the entire admissions process from receipt of referral to admission.
• § Will ensure timely response to referral questions.
• o Schedule and conduct tours of the facility for prospective residents and their families.
• o Evaluate potential residents for eligibility based on clinical and financial criteria.
• o Responsible for the organization and maintenance of the Facility Resident Bed Board.

2. Financial Eligibility and Background Checks

• o Perform thorough financial eligibility checks to ensure prospective residents meet the facility’s requirements.
• o Conduct background checks on all potential residents to comply with regulatory standards.

3. Room Readiness

• o Coordinate with the housekeeping and maintenance teams to ensure that rooms are clean, well-maintained, and ready for new residents.
• o Inspect and audit rooms prior to admission to confirm readiness.

4. Contract Management

• o Ensure that all admission contracts and necessary paperwork are completed and signed by the appropriate parties.
• o Maintain accurate and up-to-date records of all admissions documents.

5. Follow-Up with New Admissions and Facility Residents

• o Follow up with new residents and their family post-admission to address any concerns and ensure satisfaction.
• § Ensure this is done in scheduled intervals.
• o Act as a liaison between residents, families, and facility staff to facilitate smooth transitions.

6. Referral Tracking

• o Maintain and update the referral tracker in real time to monitor and manage incoming referrals.

7. EHR and Census

• o Admit, transfer, and discharge residents in PointClickCare
• o Send daily census and forecast

8. Oversee Reception Department

• o Responsible for daily reception schedule and ensuring coverage.

Qualifications

• Education: Bachelor’s degree in healthcare administration, business administration, or a related field.
• Experience: Minimum of 3-5 years of experience in admissions, preferably in a skilled nursing facility or healthcare setting.
• Skills: Strong organizational, communication, and interpersonal skills. Proficiency in Microsoft Office and experience with electronic health record (EHR) systems.
• Knowledge: Familiarity with Medicare, Medicaid, and private insurance processes. Understanding of state and federal regulations related to skilled nursing facility admissions.

Personal Attributes

• Compassionate and empathetic with a genuine interest in working with the elderly.
• Detail-oriented and capable of managing multiple tasks efficiently.
• Ability to work collaboratively with a diverse team of healthcare professionals.