Admissions CRM Operations Specialist

The University of Tampa; Tampa (FL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Free tuition

Paid leave

Wellness programs

Health coverage

Job summary

The University of Tampa is seeking an Admissions CRM Operations Specialist to partner with Enrollment Management and maintain its Slate instance. This role focuses on supporting administration, data integrity, and enhancements to recruitment and admissions workflows.

Responsibilities include configuring Slate, building queries and reports, testing integrations with Workday, and delivering user training and documentation for consistent processes.

Qualifications

• Bachelor's degree required.
• 1-3 years of professional work experience with CRM, data management, business process, and project management.
• Preferred: Slate experience and proficiency with Deliver, queries, workflows, and events.
• Experience with Workday is a plus.

Responsibilities

• Support administration, maintenance, and enhancement of the undergraduate Slate environment.
• Configure Slate functionality including forms, portals, queries, workflows, rules, communications, datasets, and automation.
• Build and maintain queries, reports, and datasets to support enrollment operations and decision-making.
• Collaborate with stakeholders to identify opportunities for process improvements and operational efficiencies.
• Provide user support, training, and documentation for Slate users.

Skills

CRM systems

Data management

Project management

User training

Education

Bachelor's degree

Tools

Slate

Workday

Deliver

Reports & queries

Job description

Position Details

Reporting to the Associate Director of CRM Operations, the Admissions CRM Operations Specialist serves as a key partner in supporting the administration, maintenance, and continued enhancement of the University of Tampa's Slate instance. This position works closely with the Associate Director of CRM Operations and Enrollment Management stakeholders to improve processes, support users, maintain data integrity, and develop solutions that enhance recruitment, admissions, and enrollment operations.

Responsibilities

Slate Administration & CRM Operations

• Partner with the Associate Director of CRM Operations to support the administration, maintenance, and enhancement of the undergraduate Slate environment.
• Configure and maintain Slate functionality, including forms, portals, queries, workflows, rules, communications, datasets, and automation.
• Build and maintain queries, reports, and datasets to support enrollment operations and decision-making.
• Support data integrity initiatives through validation, auditing, troubleshooting, and process improvement efforts.
• Serve as a functional subject matter expert for Slate, providing guidance and support to Enrollment Management users.

Admissions Process & System Support

• Translate admissions and enrollment needs into effective CRM solutions that improve workflows and enhance the user experience.
• Support annual cycle preparation, including application updates, portal enhancements, communication updates, testing, and process documentation.
• Collaborate with stakeholders to identify opportunities for process improvements and operational efficiencies.

Data, Integrations & Troubleshooting

• Partner with internal and external stakeholders to test and maintain integrations between Slate, Workday, and third-party systems.
• Troubleshoot system issues, data discrepancies, import/export challenges, and workflow or automation errors.
• Assist in monitoring system performance and recommending enhancements that support enrollment operations and user needs.

Communications, Training & Documentation

• Support the creation and maintenance of automated and ad hoc communications within Slate.
• Provide user support, training, and guidance to Slate users across Enrollment Management.
• Develop and maintain documentation, training materials, and user resources to support consistent business processes and best practices.
• Stay current on Slate functionality, releases, and best practices while identifying opportunities for continuous improvement.
• Participate in CRM Operations projects and perform additional duties as assigned by the Associate Director of CRM Operations.

Qualifications

• Bachelor's degree required
• 1-3 years of professional work experience with demonstrated proficiency in CRM systems, data management, business process, and project management
• Preferred Qualifications: Slate experience, proficient with deliver, queries, workflows, and events
• Workday experience

Benefits

The University of Tampa offers great benefits to include:

• FREE Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short & Long Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• Access to Campus Amenities (pool, library, campus events and more)
• Fitness Center
• Pet Insurance
• Flexible Spending Accounts
• And more!

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Visa Sponsorship

The University of Tampa may consider Visa sponsorship for full-time Faculty tenure track and continuing term positions.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

Valuing the community's international heritage, The University of Tampa attracts students, faculty, and staff from around the world with diverse backgrounds to facilitate intercultural awareness and understanding. The University is committed to the development of each student to become a productive and responsible citizen.