Admissions Coordinator, Sr. Assisted Living

Nazareth House; Los Angeles (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision

Life insurance

Paid time off

6 paid holidays

Career growth

Meaningful work

Inclusive environment

Job summary

Nazareth House – Los Angeles is seeking a compassionate Admissions Coordinator to guide prospective residents and families from inquiry to move-in. You will manage tours, complete applications, and coordinate with clinical and administrative staff for a smooth transition into the community.

Responsibilities include maintaining CRM records, verifying insurance and finances, and ensuring compliance with Title 22 RCFE rules.

Qualifications

• Minimum of two years of experience in admissions or a related role in senior living or healthcare.
• Knowledge of California Title 22 requirements for RCFE admissions and eligibility.
• DOJ/FBI background checks via Live-Scan are required.
• TB clearance and current First Aid certification required.
• Valid driver’s license and reliable transportation for outreach.
• Strong knowledge of senior living services, including assisted living and memory care.
• Experience with CRM or database systems for documentation.

Responsibilities

• Manage day-to-day admissions processes to support occupancy.
• Coordinate and lead tours, open houses, and information sessions.
• Serve as primary contact through inquiry to move-in.
• Process admissions paperwork, assessments, and consents.
• Maintain applicant/resident records in the CRM/database.
• Coordinate with nursing, care, and admin staff for readiness.
• Review health/care needs against Title 22 criteria for eligibility.
• Coordinate move-in logistics and onboarding.
• Build relationships with hospitals and referral sources.
• Verify insurance and financial documentation.
• Ensure compliance with state/federal admissions regulations.
• Maintain up-to-date admissions files complying with privacy rules.
• Participate in weekly census and management meetings.
• Respond to inquiries from families and prospects professionally.

Skills

Interpersonal skills

Written communication

Verbal communication

CRM systems

Office software

Education

Bachelor’s degree in Healthcare Administration, Business Administration, Social Work, or related field

Job description

Title: Admissions Coordinator-Senior Assisted Living

Compensation: Starting Salary at $60k/yr

Schedule: Full-Time

• Monday – Friday with weekend availability if events or tours are scheduled at that time

Location: Los Angeles, CA In the Culver City area

We are seeking a compassionate and detail-oriented Admissions Coordinator who will be responsible for guiding prospective residents and their families through the admissions process from first inquiry to move-in. This role manages tours, applications, and required documentation, and works closely with clinical and administrative staff to ensure a smooth, welcoming transition into the community. The Admissions Coordinator serves as a liaison between the facility, prospective residents, families, referral sources, and the broader community, working to effectively communicate the mission, services, and values of the organization.

What You’ll Do:

• Manage the day-to-day admissions process to support and sustain full occupancy.
• Coordinate and lead tours, open houses, and informational sessions for prospective residents and families.
• Serve as the primary point of contact for prospective residents and families throughout the admissions process, from initial inquiry through move-in.
• Collect, review, and process all admissions paperwork, including applications, assessments, and required consents, ensuring completeness and accuracy.
• Maintain accurate applicant and resident records in the CRM or database system; follow up with inquiries in a timely and professional manner.
• Coordinate with nursing, care, and administrative staff to confirm level-of-care needs, availability, and readiness prior to admission.
• Review each prospective resident's health and care needs against Title 22 admission and exclusion criteria to determine whether the individual qualifies for admission to the facility's level of care.
• Coordinate move-in logistics and provide a warm, well-organized onboarding experience for new residents and their families.
• Build and maintain strong working relationships with hospitals, senior centers, discharge planners, case managers, and other referral sources.
• Verify insurance, payment sources, and financial documentation as part of the admissions review.
• Ensure compliance with all applicable state and federal admissions regulations and organizational policies.
• Maintain organized, up-to-date admissions files in accordance with regulatory and privacy requirements.
• Participate in weekly census and management meetings to provide updates on pending admissions and occupancy.
• Respond to inquiries and issues from families and prospects with professionalism and care.

What You’ll Need to Succeed:

• Bachelor’s degree in Healthcare Administration, Business Administration, Social Work, or related field preferred.
• Minimum of two (2) years of experience in admissions, intake, case management, or a related role in senior living or healthcare.
• Demonstrated experience with California Title 22 requirements for Residential Care Facilities for the Elderly, including admission agreements, resident appraisals, and criteria for determining resident eligibility for care.
• Must pass DOJ and FBI background checks via Live-Scan.
• Must be in good physical and mental health, verified by a physician within six (6) months prior to or seven (7) days following employment.
• TB clearance and current Adult First Aid certification required.
• Valid driver’s license and reliable transportation for occasional community outreach.
• Strong knowledge of senior living services, including assisted living and memory care.
• Working knowledge of California Title 22 regulations governing Residential Care Facilities for the Elderly (RCFE), including appraisal, admission, and exclusion criteria used to determine whether a prospective resident's care needs can be safely met by the facility.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in using CRM or database systems, and standard office software for documentation and recordkeeping.

What Nazareth House – Los Angeles Offers You:

• Comprehensive health, dental, and vision coverage
• Company paid Life Insurance coverage
• Generous Paid Time Off
• 6 paid Holidays
• Opportunities for career growth and professional development within a supportive workplace.
• Meaningful work that makes a positive difference in the lives of both residents and staff.
• A compassionate and inclusive work environment that fosters teamwork and collaboration.

Compensation: Starting at $60k/yr

About Nazareth House:

At Nazareth House, our commitment goes beyond physical space. Established in 1951 by the Sisters of Nazareth, both the sisters and our staff share a dedicated commitment to providing a safe and loving atmosphere where seniors are encouraged to maintain their independence. Our community offers a variety of care levels tailored to residents’ changing needs. We take pride in providing diverse living options, from independent living to residential care, and a dedicated Care Center for evolving needs.

For more information about the company, please visit our website: https://www.sistersofnazareth.com/service/nazareth-house-los-angeles/.

Nazareth House – Los Angeles provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Nazareth House – Los Angeles complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Please note that employment with Nazareth House – Los Angeles is strictly on an at-will basis.