Admissions Coordinator

Imperialcarecenter; Los Angeles (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Imperialcarecenter is seeking an Admissions Coordinator to join the Admissions team. This role supports tours, documents admissions, and verifies Medicare/Medicaid coverage while coordinating with social workers and case managers.

The incumbent will handle resident intake, ensure compliance with regulatory requirements, and assist in discharge planning and family communications, contributing to a smooth admissions flow.

Qualifications

• Knowledge of long-term care patient needs
• Ability to cope with mental and emotional stress
• Spanish or other non-English language helpful but not required
• Awareness of residents' needs

Responsibilities

• Complies with attendance policy and shows reliability
• Provides tours of facility and explains services
• Prepares admission documents and agreements
• Verifies Medicare/Part A & B coverage and Medi‑Cal eligibility
• Notifies and coordinates with social workers/case managers
• Facilitates admissions and transfer processes
• Assists in discharge planning and family communications
• Supports in admissions/marketing coordination and external referrals
• Participates in quarterly QA activities
• Performs other duties as assigned by the Administrator

Skills

Knowledge of long-term care patient|s|

Stress management

Bilingual helpful (Spanish)

Regulatory understanding

Job description

We are seeking to hire an Admission Coordinator to join our Admissions team!

We care about your growth! Join our team and receive leadership development opportunities to expand your career in the healthcare field, while receiving competitive pay and learning from colleagues in a positive environment.

Admissions Coordinator Requirements

• Knowledge of long-term care patient needs
• Requires mental maturity to deal with fast-paced work environment
• Must be able to cope with mental and emotional stress related to working with persons who are ill, disabled, elderly and/or emotionally upset, and/or memory impaired
• Must be able to manage resident behavior that includes verbal outbursts, combative behavior, striking out, and memory impairment
• Ability to speak Spanish or any other non-English language helpful but not required
• Must be aware of and understand the needs of the residents

Primary Admissions Coordinator Responsibilities

• Complies with the facility’s attendance policy requiring regular, reliable, and punctual attendance
• Provides tours of facility, explains services, and distributes brochures
• Performs rounds every morning to assure vacant rooms are presentable during tours
• Determines primary and secondary payers. Obtains all pertinent documents, and prepares and types Admission Agreement
• Medicare: Verifies coverage for Part A & B. Obtains copy of resident’s Medicare card. Verifies available days, identifies prior stay, and secondary payer. Collects co-insurance on Private Pay patients
• Medi-Cal: Verifies eligibility; determines and collects share of cost, obtains TARs and Medi-Cal plastic ID card
• SSI: Notifies SSI of admission and assists in application for long-term care. o HMO: Verifies plan coverage, obtains authorization, number of days covered and copy of card. Verifies payer name and billing address, level of care, and determines co-payment
• Working with resident’s family or responsible party, obtains signatures on consent forms and assists in state and regulatory application process
• Initiates TARs on the day of admission on all patients with Medi-Cal coverage even if they are admitted under Medicare
• Educates social service and office staff on admitting functions to maintain admitting flow while Admitting/Marketing Coordinator is performing external marketing function
• Takes inquiries in completing the forms contained in the resident’s financial folder and admission packet
• Participates in admissions and rehab meetings
• Assists in calling hospital for referrals and daily follow-up
• Coordinates with case managers, discharge planners, and social workers from referral source to ensure smooth transfer of residents
• Conducts a tour of the facility as needed for discharge planners and families
• Informs nursing and other department managers of potential admissions
• Tracks HMO patient’s length of stay and progress
• Follows up with family members during placement on discharge status
• Participates in the internal quarterly quality assurance program
• Other duties as assigned by the Administrator

PAY SCALE: $23 / Hour

Depending on a number of factors, including, but not limited to location, regularly scheduled work shift, knowledge, skills, experience, and expertise.

This company is an Equal Opportunity / Afforative Action Employer

All qualified applicants will receive consideration for employment without regard to disability, race, color, veteran status, religion, sex, or national origin.

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