Admissions Coordinator - Skilled Nursing

(The Pines at Placerville Healthcare Center) Gladiolus Holdings, LLC; Placerville (CA); On-site; USD 32,000 - 37,000; Part time

Job summary

The Pines at Placerville Healthcare Center is seeking an Admissions Assistant to support our Admissions Director and help ensure a smooth, welcoming admissions experience for residents and their families. This important role favors initiative, organization, and independent work within a collaborative team.

Pay range is $23.00–$27.00 per hour, depending on experience, for a 32-hour per week schedule (Friday–Monday).

Qualifications

• High school diploma or GED required.
• Previous healthcare, skilled nursing, admissions, medical office, or administrative experience is preferred.
• Ability to read, analyze, and interpret business documents, professional publications, technical procedures, and governmental regulations.
• Ability to write reports, correspondence, and other business documentation.
• Ability to communicate effectively and respond professionally to questions from managers, employees, residents, and families.
• Minimum typing speed of 35 words per minute.
• Ability to use a 10-key calculator and standard office equipment.

Responsibilities

• Assist with interviewing residents, guardians, and sponsors and obtaining required admission information, signatures, permits, releases, and authorizations.
• Assist with resident admission orientation and provide required admission information packets, including resident rights, privacy practices, admissions contracts, and related materials.
• Prepare identification records and complete admission documentation accurately and efficiently.
• Process resident admissions, transfers, and discharges in accordance with facility policies and procedures.
• Maintain an accurate record of available beds and current resident room assignments.
• Communicate new admissions promptly to the nursing department and coordinate with appropriate staff to ensure a smooth arrival.
• Maintain accurate resident listings and distribute information appropriately while protecting resident privacy and confidentiality.
• Assist with inventorying resident valuables and obtaining appropriate documentation.
• Develop and maintain positive working relationships with nursing, management, and all other facility departments.
• Follow established policies, procedures, schedules, and direction from the Admissions Director and other supervisors.
• Take ownership of assigned responsibilities and proactively identify tasks that need attention.
• Support the Admissions Director with day-to-day administrative and admissions-related responsibilities as needed.
• Maintain strict confidentiality of resident information and protected health information (PHI), and report known or suspected unauthorized disclosures.
• Perform other duties as assigned.

Skills

Self-starter

Organized

Strong communicator

Team player

Independent worker

Education

High school diploma or GED

Job description

The Pines at Placerville Healthcare Center is seeking an Admissions Assistant to support our Admissions Director and help ensure a smooth, welcoming admissions experience for residents and their families. This important role favors initiative, organization, and independent work within a collaborative team.

Pay range is $23.00–$27.00 per hour, depending on experience, for a 32-hour per week schedule (Friday–Monday).