Admissions Coordinator - Northwest Florida State College

Northwest Florida State College; Florida; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement with Florida Retirement 3%

Dental and vision insurance (employee)

Paid time off

Paid holidays

4-day workweek (Mon-Thu)

Free tickets to events

Job summary

Northwest Florida State College is seeking an Admissions Coordinator to support enrollment and student records. You will process admissions applications, verify program eligibility, review transcripts, and maintain FERPA compliance while assisting faculty, staff, and students.

The role also includes residency determinations for tuition, processing appeals, scanning documents, and representing the College at events. A Bachelor's degree and 1–3 years in higher education admissions are preferred.

Qualifications

• Bachelor's degree or higher; 1–3 years of relevant work experience (higher ed preferred).
• Experience with large database systems (Ellucian Banner SIS preferred).
• Proficiency in Microsoft Office; cloud apps (SharePoint, Teams, OneDrive, Zoom) required.

Responsibilities

• Process all general admissions applications and verify data integrity and eligibility.
• Process appeal forms and audit requests related to enrollment policies.
• Verify transfer credits and maintain transfer course equivalency matrix in the SIS.
• Determine residency status for tuition purposes and eligibility for tuition waivers.
• Scan enrollment documents into the imaging system and ensure FERPA compliance.
• Represent the College at events and assist stakeholders with enrollment policies.

Skills

Data entry

Public communication

Customer service

Attention to detail

Organization

Education

Bachelor's degree or higher

Tools

Ellucian Banner SIS

Microsoft SharePoint

Microsoft Teams

OneDrive

Zoom

Microsoft Office (Word/Excel/PP/Outlook)

Job description

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida's public system of 28 state and community colleges, NWFSC offers bachelor's degree programs, associate degrees, and certificates.

Job Description:

The Admissions Coordinator is directly accountable to the Registrar/Director of Academic Records and Enrollment for the following duties and responsibilities.

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

• Process all NWFSC General College Admissions applications (ensure application data meets the College's data integrity standards, determine student status, verify program eligibility, and communicate admission status to students)
• Process appeal forms pertaining to the College's published enrollment policies
• Process audit request forms
• Verify the accreditation of educational institutions and/or agencies in which students are seeking to transfer credit
• Process incoming post-secondary transcripts to include the independent evaluation, determination, and articulation of NWFSC course equivalencies as part of the enrollment process
• Maintain transfer course equivalency matrix within the College's SIS
• Process students' Residency Declaration and supporting documentation to verify a student's residency status pursuant to the College's Residency for Tuition Purposes policy and State of Florida statute(s)
• Determine a student's eligibility for a tuition waiver pursuant to State of Florida statute(s)
• Scan all documentation related to the enrollment process into the College's document imaging system
• Maintain FERPA compliance
• Serve on College Work Groups and Strategic Task Forces as assigned
• Assist faculty, staff, and students in understanding policies and/or solving issues related to the enrollment process
• Represent both the College and the Office of Academic Records and Enrollment, on occasion, at both on- and off-campus meetings, information sessions and/or events
• Complete cross-training with Records Coordinators as needed
• Complete mandatory annual compliance training.
• Perform other duties as assigned.
• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at
• employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• 36-hour, 4-day workweek (Monday - Thursday) available to many departments
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

• Bachelor's degree or higher from a regionally accredited institution with one (1) to three (3) years of relevant work experience (higher education experience preferred; specific experience within an Admissions Office preferred)
• Experience creating and maintaining records within a large database system (Ellucian Banner SIS preferred)
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required
• Proficiency in the use of cloud-based applications (Microsoft SharePoint, Teams, OneDrive, Zoom) required
• Ability to perform complex data entry functions both swiftly and accurately
• Ability to successfully engage with the public, students, faculty, and staff in a positive and professional manner within a fast-paced and high-volume work environment

Physical Demands

The physical demands of this position are those of working in an air-conditioned office environment. Must be able to walk across campus as needed. May be required to lift up to 25 lbs. May be exposed to seasonal environmental conditions of heat, cold and/or rain

Additional Information:

Classification:Professional I

Grant Funded: N

FLSA Status:Non-Exempt

Application Deadline:Open until filled. Review of applicationswill begin immediately.

If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment.Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.