Specialist, Admissions & Registration

Broward College; Florida; On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Healthcare insurance

Paid Time Off

Tuition assistance

Job summary

Broward College seeks an experienced Specialist, Admissions & Registration to oversee the collection and review of applications, transcripts, and documents for admission eligibility. Under limited supervision, you will manage files, ensure accurate progression of records, and help applicants navigate admissions policies.

The role supports veterans’ preference processing, residency verification, and coordination with other departments.

Qualifications

• Associate degree required.
• Three to five years of relevant experience.
• Experience in admissions environment preferred.

Responsibilities

• Review, verify, and assess admissions applications and supporting documents.
• Review applications for eligibility and residency classification.
• Create and maintain manual and computerized records; establish logs and filing systems.
• Data entry and generation of internal reports.
• Respond to inquiries and advise on admissions policies and documents.
• Coordinate petitions for refund and other policies with relevant departments.
• Provide administrative support for admissions documentation and processes.
• Supervise student workers as needed.

Skills

Customer service

Documentation

Computer skills

Communication

Team leadership

Education

Associate's Degree

Job description

Job Profile SummaryUnder limited supervision, the purpose of the job is to collect, review and assess applications, transcripts, and related documents for compliance with eligibility for admission. Employees in this job classification are responsible for managing, expediting and maintaining files, records and other documents, and ensuring accurate progression of completed files throughout the admission process. Resolves application processing problems, and coordinates the resolution and/or referral of specific policy-related and procedural problems, processes Petition for Residency documents. Provides quality customer service to students in the performance of their roles. Performs related work as directed.This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.Applicants claiming preference are responsible for providing required documentation at the time of submitting application.For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.Minimum Education:Associate's Degree required.An equivalent combination of experience and education may be consideredMinimum Experience/Training:Three to five years of relevant experience.Experience required is within field or closely related field.Essential Functions:Daily - 15%: Reviews, verifies, and assesses admissions applications and supporting documents in accordance with established guidelines to follow-up on missing or deficient information.Daily - 25%: Reviews applications and transcripts with respect to current eligibility of applicants, transcripts, and records and evaluations; initiates, codes, reviews and processes applications. Verifies residency classification.Daily - 5%: Creates and maintains manual and computerized records; establishes and maintains logs, filing, and record-keeping systems and ensures that all records are complete, accurate and up-to-date.Daily - 5%: Performs data entry and maintains various computer databases; performs analysis and calculations in the processing of data for recurring internal reports.Daily - 10%: Responds to inquiries and investigates/resolves problems related to transactions handled by the department; provides advice and guidance via the telephone and in person on the application of admissions policies, procedures and documents.Daily - 5%: Serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.Daily - 15%: Composes, prepares or ensures timely responses to a variety of written requests; prepares documents and composes routine correspondence as required. Processes all functions related to the processing and completion of petitions for refund for Central and WHC campuses.Daily - 10%: Provides administrative support to include the expediting and coordinating of incoming and outgoing documentation relative to admissions policy and procedural issues.Daily - 5%: Assists with the supervision of student workers to include training.Other - 5%: Performs related duties as assigned.Knowledge, Skills and Abilities:Strong knowledge, understanding and skills in area of responsibility; including an understanding of concepts and principles of related areas and functions.Ability to manage own work to job and performance standards. Ability to participate as an active team memberAbility to lead a group of employeesRequires intermediate to advanced knowledge of computer systems, i.e. Microsoft Office Products as well as specialized computer systemsAbility to interact and effectively communicate with employee and student populationsOur Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.Broward College offers an exceptional benefits package, including, but not limited to:Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment PlanWellness ProgramVacation/Paid Time OffWinter and Spring Break OffPaid Parental LeaveTuition Assistance and Tuition Reimbursement are available to employees and family membersJob TitleSpecialist, Admissions & RegistrationPosition NumberP0005314Job StatusFull time RegularDepartmentCentral AdmissionsLocationCentral CampusPay Grade713Salary$36,800 - $43,240 (Salary commensurate with education and experience)Work ShiftVariesWork ScheduleMonday – Friday/Weekends/VariesHours Per Week40Posting End DateOpen Until FilledCommentsTo be considered for this position, a completed online employment application along with a resume and unofficial transcript(s) are required.Designated Essential PersonnelNoFLSA StatusNon-ExemptPosition ClassificationProfessional Technical Staff (PTS)Special Instructions to Applicant:For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to [e-mail] or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.Employment is contingent upon successful completion of the required background screening process.Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [e-mail] intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.