Admissions Coordinator - Bellbrook

Trinity Health; Rochester Hills (MI); On-site; USD 38,000 - 46,000; Full time

Job summary

Bellbrook in Rochester Hills is seeking a full-time Admissions Coordinator to handle administrative duties, greet visitors, manage the switchboard, and support the Administrator/Executive Director in meeting the community’s administrative needs.

The role requires admissions experience, strong record-keeping, census reporting, and coordination with other departments to ensure smooth operation and elder-care focus.

Qualifications

• High School Diploma or equivalent.
• Experience as receptionist or secretarial position preferred.
• Ability to operate standard office equipment (copier, printer, fax, phone).
• Experience in long-term care or with geriatric population preferred.

Responsibilities

• Develop and maintain good rapport with inter-department personnel and other departments to ensure administrative services run smoothly.
• Greets and directs visitors and family members.
• Accumulate, maintain and provide statistical data as directed.
• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator on time.
• Process payments for deposits according to guidelines.
• Schedule appointments and manage the switchboard.
• Maintain a clean and safe office and manage supplies.

Skills

Receptionist experience

Administrative support

Office equipment operation

Geriatric experience

Education

High School Diploma or equivalent

Tools

Copier

Printer

Fax machine

Phone system

Shredder

Job description

Employment Type:Full timeShift:Day ShiftDescription: Bellbrook is seeking a Full-time Admissions Coordinator for its community in Rochester Hills!

SET SCHEDULE - 9a-5p - work every other weekend

Admissions experience is required.

The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.

ESSENTIAL FUNCTIONS

• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.

• Greets and directs visitors & family members.

• Accumulate, maintain and provide statistical data as directed.

• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.

• Processes payments for deposit in accordance with established guidelines.

• Schedules appointments, processes mail, answers the switchboard.

• Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.

• Orders and manages supplies.

• Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a courteous manner.

• Assist in preparing financial and statistical reports including census report.

• Assists department managers with various administrative functions, including copies, letters, preparing binders, etc.

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.

• Previous experience as a receptionist or in a secretarial position preferred.

• Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.

• Previous experience working in long-term care or with the geriatric population preferred.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.