Admissions Coordinator

Acadia Healthcare; Williamsburg (Blair County); On-site; USD 32,000 - 35,000; Full time

Job summary

Cove Forge is seeking an Admissions Coordinator to join our clinical team in Williamsburg, PA. The role supports patient intake, coordinates with Admission Counselors, and ensures timely processing of admissions during the 1pm–9pm shift, with pay of $16/hour.

Responsibilities include greeting patients, data collection, scheduling assessments, and coordinating with referrals while maintaining a compassionate, professional approach to care.

Qualifications

• Bachelor’s degree required.
• One or more years’ experience in healthcare admissions required.

Responsibilities

• Greet and welcome new patients and those transporting patients on arrival.
• Coordinate admissions with Admission Counselor and review against admission criteria.
• Schedule assessments for voluntary patients.
• Respond promptly to inquiry calls.
• Handle clerical duties including data entry and answering phones.
• Gather required clinical and demographic data from patients and other sources.
• Assist patients and families in seeking treatment and facilitate registration.
• Ensure timely completion of the admission process and distribute necessary paperwork.
• Coordinate with referral sources and transportation for patients.
• Maintain a positive, empathetic, and professional attitude toward customers.

Skills

Communication

Customer service

Data entry

Education

Bachelor’s degree

Experience in healthcare admissions

Job description

Education: High School Diploma

Schedule: 1pm - 9pm

Pay: $16/Hr.

If you’re passionate about helping others reclaim their lives and you’re looking for a workplace that invests in you, Cove Forge is ready to welcome you. We’re seeking a dedicated Admissions Coordinatorto join our dynamic clinical team. Here, your work truly matters—you’ll be part of an organization that provides life‑changing support to individuals in our community.

About Us

In its30 yearsof service,Cove Forge has become one of the leading behavioral health treatment centers in Pennsylvania. The men and women who come to our center receive quality care that emphasizes the unique needs of every individual. Located in the mountains of the Williamsburg countryside, Cove Forge strives to help our clients find lifelong sobriety.

Responsibilities

ESSENTIAL FUNCTIONS:

• Greet and search new patients and those transporting patients upon arrival.
• Review, in conjunction with Admission Counselor, prospective admissions against approved admission criteria, policies and procedures.
• Schedule assessments of voluntary patients.
• Respond promptly to inquiry calls.
• Responsible for clerical duties such as managing paperwork, handling data entry and answering phones.
• Initiate contact, when applicable, to gather required clinical and demographic data from patient and other sources.
• Assist prospective patients and significant others in seeking treatment.
• Assist Admission Counselor in registration of patient to the assigned program.
• Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient.
• Refer inquiries to other agencies and community resources when not appropriate for facility assistance or admission.
• Ensure all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel.
• Coordinate with referral sources.
• Coordinate transportation arrangements for patients.
• Demonstrate a positive, empathetic and professional attitude towards customers always. When patient needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• Bachelor’s degree required.
• One or more years’ experience in healthcare admissions required. Preferably in the mental health or substance abuse field.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• LPN, Certified Addictions Counselor (CAC); Certified Chemical Dependency Counselor (CCDC) or Certified Employee Assistance Program (CEAP) certification preferred.
• CPR and de‑escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

ADDITIONAL REGULATORY REQUIREMENTS:

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.