Admissions Coordinator

Carroll Lutheran Village - a Lutheran Social Ministries of Maryland Community; Westminster (MD); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

403(b) retirement plan

Paid Time Off

Professional development opportunities

Scholarship opportunities

Job summary

Carroll Lutheran Village is seeking a dedicated Full-Time Admissions Coordinator to join our mission-driven team. The role operates Monday through Friday, 9:00 AM to 5:00 PM, overseeing the resident admission process with attention to compliance and smooth transitions.

The Admissions Coordinator gathers required information, coordinates with departments, and maintains accurate admission records for Skilled Nursing and Health Care, ensuring confidentiality and resident rights at all times.

Qualifications

• 3-5 years of admissions experience or similar.
• Experience in hospital, CCRC, or nursing home admissions is preferred.
• Strong attention to detail and accuracy in record-keeping.

Responsibilities

• Conduct interviews with residents/guardians to gather required information and signatures.
• Coordinate and complete all admission documents and pre-admission paperwork.
• Maintain bed availability, admissions, discharges, and transfers records across care settings.
• Communicate room rates, billing procedures, and facility policies to residents and families.
• Ensure HIPAA compliance when handling resident information and sharing records.

Skills

Interviewing residents/guardians

Admission coordination

HIPAA/compliance

Record-keeping

Communication skills

Interdisciplinary teamwork

Education

Bachelor’s degree in marketing, social work, or related field

Tools

Standard office equipment

Job description

Join Our Team at Carroll Lutheran Village!

Carroll Lutheran Village is seeking a dedicated Full-Time Admissions Coordinator to join our caring and mission-driven community. This position is Monday through Friday, 9:00 AM to 5:00 PM.

The Admissions Coordinator is responsible for managing the resident admission process efficiently and in compliance with established policies and procedures. This role involves gathering all required information, coordinating with relevant departments, and ensuring a smooth transition for incoming residents. The Admissions Coordinator is entrusted with the administrative authority, responsibility, and accountability necessary to effectively carry out these duties.

At Carroll Lutheran Village, we’re more than just a workplace, we’re a not-for-profit organization that puts people first. That means valuing every resident we serve and every team member who supports them. Here, your work is more than a job, it’s a meaningful part of something bigger.

Come See the Difference!

What You’ll Do As a CLV Admissions Coordinator

• Conduct interviews with residents and/or guardians to obtain necessary information, signatures, and authorizations.
• Coordinate and complete all admission documentation, including pre-admission paperwork, identification records, permits, and releases.
• Maintain accurate records of bed availability, admissions, discharges, and transfers across Skilled Nursing/Health Care.
• Serve as a backup to the Assisted Living/Memory Care Outreach Coordinator as needed.
• Communicate room rates, billing procedures, and facility policies to residents and families.
• Ensure compliance with HIPAA and other regulatory guidelines when handling resident records and sharing information.
• Collaborate with nursing and interdisciplinary teams to assess potential admissions.
• Maintain current census reports, resident rosters, and waiting lists for Skilled Nursing/Health Care.
• Manage and update referral databases and follow up on leads according to established metrics.
• Address and elevate admission-related issues to the appropriate departments.
• Participate in quality assurance activities, policy reviews, and assigned committees.
• Support the Business Office by performing related administrative duties as needed, including coordinating and completing insurance paperwork and verifications.
• Attend required training sessions, in-service programs, and compliance workshops.
• Uphold confidentiality and resident rights while adhering to all facility policies and HIPAA standards.
• Perform other duties as assigned.

Why Join Carroll Lutheran Village?

We Offer a Comprehensive Total Rewards Package, Including

• Competitive wages
• Health, dental, and vision insurance
• Employer-paid short-term and long-term disability insurance
• Employer-paid life insurance
• Generous contributions to a 403(b) retirement plan
• Paid Time Off (PTO)
• Paid professional development opportunities
• Scholarship opportunities

Plus an Even Stronger Culture!

At Carroll Lutheran Village, you’ll find a culture of caring, collaboration, respect, and support. Join a team that is passionate about making a difference in the lives of residents while helping one another succeed every day.

Qualifications

What You’ll Need as an Admissions Coordinator:

Education | Experience

• Bachelor’s degree in marketing, social work, or similar field of study. Prefer prior admissions experience in hospital, CCRC or nursing home.
• 3-5 years of experience.

Knowledge, Skills And Abilities

• Demonstrated discretion, professionalism, and sound judgment in handling sensitive and confidential matters.
• Excellent interpersonal, written, and verbal communication skills, with the ability to interact effectively and tactfully with individuals at all levels, including residents, staff, families, external vendors/authorities, and the public.
• Strong attention to detail in writing, proofreading, managing priorities, and meeting deadlines in a fast-paced environment.
• Proven ability to work both independently and collaboratively within a team environment, demonstrating a cooperative, respectful, and compassionate approach to colleagues and resident care.
• Skilled in the use of standard office equipment and technology.
• Maintains professionalism, composure, and a positive attitude when managing challenging situations.
• Physically able to move throughout the workday and lifting items up to 10 pounds using safe handling practices.
• May be necessary to assist with resident evacuation during emergency situations.
• Complies with organizational health and safety requirements, including vaccination policies or valid exemptions.

Equal Opportunity Employer Statement

At Lutheran Social Ministries of Maryland (LSMMD), we are committed to fostering a diverse and inclusive workplace where every individual is respected, supported, and valued. We believe our organization’s strength comes from the unique perspectives each team member brings.

LSMMD provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, military or veteran status, citizenship status, or any other characteristic protected by applicable law.

Our hiring practices reflect our core values of respect, compassionate service, trust, integrity, community, and innovation. We are proud to be an Equal Opportunity Employer and actively promote a culture of inclusion and equity in all aspects of our organization.

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