Admissions Coordinator

Carroll-Lutheran-Village; Carroll Lutheran Village (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

Carroll Lutheran Village is seeking a dedicated Full-Time Admissions Coordinator to oversee the resident admission process in a compliant, efficient manner. This role involves gathering information, coordinating with departments, and ensuring a smooth transition for new residents.

The Admissions Coordinator will maintain census data, support the Business Office with insurance paperwork, and collaborate with nursing and interdisciplinary teams to assess potential admissions.

Qualifications

• Bachelor’s degree in marketing, social work, or related field is required.

Responsibilities

• Conduct interviews with residents/guardians to obtain necessary information, signatures, and authorizations.
• Coordinate and complete all admission documentation, including pre-admission paperwork, IDs, permits and releases.
• Maintain accurate records of bed availability, admissions, discharges, and transfers across Skilled Nursing/Health Care.
• Serve as a back-up to the Assisted Living/Memory Care Outreach Coordinator as needed.
• Communicate room rates, billing procedures, and facility policies to residents and families.
• Ensure HIPAA compliance when handling resident records and sharing information.

Skills

Discretion

Interpersonal skills

Communication

Attention to detail

Teamwork

Education

Bachelor’s degree in marketing, social work, or related field

Job description

Join Our Team at Carroll Lutheran Village!Carroll Lutheran Village is seeking a dedicated Full-Time Admissions Coordinator to join our caring and mission-driven community. This position is Monday through Friday, 9:00 AM to 5:00 PM.The Admissions Coordinator is responsible for managing the resident admission process efficiently and in compliance with established policies and procedures. This role involves gathering all required information, coordinating with relevant departments, and ensuring a smooth transition for incoming residents. The Admissions Coordinator is entrusted with the administrative authority, responsibility, and accountability necessary to effectively carry out these duties.At Carroll Lutheran Village, we're more than just a workplace, we're a not-for-profit organization that puts people first. That means valuing every resident we serve and every team member who supports them. Here, your work is more than a job, it's a meaningful part of something bigger.Come See the Difference!What You'll Do as a CLV Admissions Coordinator:Conduct interviews with residents and/or guardians to obtain necessary information, signatures, and authorizations.Coordinate and complete all admission documentation, including pre-admission paperwork, identification records, permits, and releases.Maintain accurate records of bed availability, admissions, discharges, and transfers across Skilled Nursing/Health Care.Serve as a backup to the Assisted Living/Memory Care Outreach Coordinator as needed.Communicate room rates, billing procedures, and facility policies to residents and families.Ensure compliance with HIPAA and other regulatory guidelines when handling resident records and sharing information.Collaborate with nursing and interdisciplinary teams to assess potential admissions.Maintain current census reports, resident rosters, and waiting lists for Skilled Nursing/Health Care.Manage and update referral databases and follow up on leads according to established metrics.Address and escalate admission-related issues to the appropriate departments.Participate in quality assurance activities, policy reviews, and assigned committees.Support the Business Office by performing related administrative duties as needed, including coordinating and completing insurance paperwork and verifications.Attend required training sessions, in-service programs, and compliance workshops.Uphold confidentiality and resident rights while adhering to all facility policies and HIPAA standards.Perform other duties as assigned.Why Join Carroll Lutheran Village?We offer a comprehensive total rewards package, including:Competitive wagesHealth, dental, and vision insuranceEmployer-paid short-term and long-term disability insuranceEmployer-paid life insuranceGenerous contributions to a 403(b) retirement planPaid Time Off (PTO)Paid professional development opportunitiesScholarship opportunitiesPlus an Even Stronger Culture!At Carroll Lutheran Village, you'll find a culture of caring, collaboration, respect, and support. Join a team that is passionate about making a difference in the lives of residents while helping one another succeed every day.Apply today and become part of the Carroll Lutheran Village family!What You’ll Need as an Admissions Coordinator:Education | ExperienceBachelor’s degree in marketing, social work, or similar field of study. Prefer prior admissions experience in hospital, CCRC or nursing home.3-5 years of experience.Knowledge, Skills and AbilitiesDemonstrated discretion, professionalism, and sound judgment in handling sensitive and confidential matters.Excellent interpersonal, written, and verbal communication skills, with the ability to interact effectively and tactfully with individuals at all levels, including residents, staff, families, external vendors/authorities, and the public.Strong attention to detail in writing, proofreading, managing priorities, and meeting deadlines in a fast-paced environment.Proven ability to work both independently and collaboratively within a team environment, demonstrating a cooperative, respectful, and compassionate approach to colleagues and resident care.Skilled in the use of standard office equipment and technology.Maintains professionalism, composure, and a positive attitude when managing challenging situations.Physically able to move throughout the workday and lifting items up to 10 pounds using safe handling practices.May be necessary to assist with resident evacuation during emergency situations.Complies with organizational health and safety requirements, including vaccination policies or valid exemptions.Equal Opportunity Employer StatementAt Lutheran Social Ministries of Maryland (LSMMD), we are committed to fostering a diverse and inclusive workplace where every individual is respected, supported, and valued. We believe our organization's strength comes from the unique perspectives each team member brings.LSMMD provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, military or veteran status, citizenship status, or any other characteristic protected by applicable law.Our hiring practices reflect our core values of respect, compassionate service, trust, integrity, community, and innovation. We are proud to be an Equal Opportunity Employer and actively promote a culture of inclusion and equity in all aspects of our organization.#INDSPN