Admissions Coordinator

Meadows of Wickenburg; West Palm Beach (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Mandala Healing Center in West Palm Beach, FL is seeking an Admissions Coordinator to manage client intake and admissions processes for mental health programs. You will screen applicants, verify insurance approvals, coordinate with departments, and educate clients on procedures and services.

The role involves maintaining client confidentiality, using the CRM/EMR system, and coordinating transportation, with after-hours on-call responsibilities as needed.

Qualifications

• High School Diploma or GED required; associate or bachelor's preferred.
• Experience in mental health, psychology, or related field preferred.
• Knowledge of recovery concepts in substance abuse or mental health.
• Proficiency with software including Word, Excel, PowerPoint, Outlook; EMR and billing systems; KIPU preferred.

Responsibilities

• Provide excellent customer service while maintaining confidentiality per HIPAA.
• Pre-screen prospective clients to assess clinical suitability.
• Screen insurance for pre-admission approvals and verify approvals.
• Communicate pertinent information to departments and update ETAs.
• Educate clients on admitting procedures, facility rules and services.
• Log new calls and client data into the CRM system.
• Follow up with leads and schedule pre-admission assessments.
• Ensure up-to-date medical documentation for referrals.
• Arrange transportation to the facility.
• Rotating on-call support for after-hours admissions.
• Performs other duties as required.

Skills

Strong communication skills

Teamwork

Attention to detail

Confidentiality and HIPAA compliance

Education

High School Diploma or GED

Associate's or Bachelor's degree in related field (preferred)

Tools

Word

Excel

PowerPoint

Outlook

Electronic Medical Records (EMR)

Billing systems

KIPU EMR

Job description

Job Details: Job Location: NeuroBehavioral Hospitals - West Palm Beach - West Palm Beach, FL 33407, Position Type: Full Time, Salary Range: Undisclosed, POSITION FUNCTION/OVERVIEW:

This position is responsible for helping admit clients to the appropriate mental health program and facility by maintaining admitting guidelines; obtaining applicant information; screening applicants; completing admissions process; resolving patient dissatisfactions. The Admission Coordinator is also responsible for helping the client transition to the appropriate program while ensuring compliance with applicable standards.

PRIMARY DUTIES/RESPONSIBILITIES:

• Promote the mission, values and vision of the organization.
• Provide excellent customer service for clients; practices confidentiality and privacy protocols in accordance with HIPAA requirements.
• Pre-screen prospective clients to obtain pertinent information and complete an assessment of clinical appropriateness.
• Screen insurance information to identify patients requiring pre-admission approval from third-party payors and verity that approval has been obtained.
• Communicate any and all pertinent information for incoming patients to all departments, prior to patients arrival. Providing updates on ETA's.
• Educate prospective clients regarding admitting procedures, facility regulations, rules and services provided.
• Log all new calls and client information into the CRM system.
• Follow up daily with potential leads, scheduling pre-admission assessment.
• Ensure any client being referred from an outside agency (Hospital, Another Facility, etc) has up to date, current, medical documentation (if applicable).
• After approval of admission, the coordinator is responsible to build a client file within EMR. Inputting all necessary information.
• Arrange transportation to the facility.
• Rotating on-call support for client assessments/admissions into the program after hours.
• Performs other duties as required.

Qualifications: QUALIFICATIONS REQUIRED:

• High School Diploma or GED equivalent, required; Associate's Degree or Bachelor's Degree in related field, preferred.
• Experience in mental health, psychology, or a related field, preferred.
• General knowledge of recovery (substance abuse and/or mental health).
• Relevant computer software and hardware applications proficiency - Word, Excel, PowerPoint, Outlook, Electronic Medical Records, Billing Systems and/or other scheduling applications; KIPU preferred.

SKILLS:

• Strong communication skills, both written and verbal.
• Ability to work independently, as well as part of a team.
• Manage multiple tasks; ability to work accurately, with attention to detail.
• Ability to handle highly sensitive and confidential information.
• Strong attention to detail.
• Ability to understand and follow safety procedures.
• Ability to work in a fast-paced, high-energy environment.
• Maintain healthy boundaries.

This list of essential functions is not intended to be exhaustive. Mandala Healing Center reserves the right to revise this job description as needed to comply with actual job requirements.

PHYSICAL REQUIREMENTS: (N=needed P=preferred)

Sitting N Standing N Walking N Lifting N Carrying N Kneeling N Pushing/Pulling N Bending/Stooping N Climbing P Reaching N Crawling/Crouching n/a Repetitive Motions P Transporting N Other (occasional lifting 10-25lbs )